Position Information

NY HELPNo

AgencyAging, Office for the

TitleAdministrative Officer 3 - VID 208654

Occupational CategoryAdministrative or General Management

Salary Grade662

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $103870 to $131298 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 2%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 2 Empire State Plaza - 3rd Floor

City Albany

StateNY

Zip Code12223

Job Specifics

Duties Description The incumbent will report directly to the NYSOFA Deputy Director of the Division of Finance and Administration (DFA) and will have responsibility for managing staffing, human resources, operations and other areas of administration.

The Office for the Aging is hosted by the Office of General Services Human Resource Management (OGS-HR) in the provision of administration services which include Human Resource functions, Department of Civil Service liaising (via OGS-HR), and other shared administrative services. The Administrative Officer 3 will work continuously and collaboratively with the OGS-HR leadership team. Duties will include but not be limited to:

Duties include, but are not limited to:
• Serving as agency expert advisor to executive management on staffing and recruitment.
• Coordinating agencywide priority staffing needs and managing those needs within budget, providing advisement to DFA administrative and fiscal management.
• Managing and directing competitive, non-competitive and exempt recruitment activities and related staffing processes ensuring that there is an effective and efficient workflow process in place that meets the Governor’s Appointments Office and Division of Budget guidelines.
• Advocating on behalf of agency requests and providing information on changes in law, policy or programs that impact agency operations and classification, examination, recruitment or staffing needs.
• Supervising and providing oversight of staff development, ensuring that all activities are consistent with the laws, regulations and policies of the Department of Civil Service, the Office of Employee Relations, and the negotiated agreements between employee unions and the State.
• Collaborating with staff including NYSOFA Legal, the OGS Business Services Center, the Center for Recruitment Services, the Division of Budget, OGS-HR and the Department of Civil Service (via OGS-HR) in resolving complex staff issues.
• Assisting in the formulation, recommendation, and maintenance of personnel policies, guidance, and procedures and shares draft with OGS HR prior to implementing.
• Ensuring NYSOFA compliance with performance plan, evaluation, and probationary report processes and provision of documents to OGS HR.
• Managing NYSOFA’s Leave and Attendance Time System (LATS) and assisting with agency telecommuting program.
• Assisting with the administration of all mandated programs and policies, including Reasonable Accommodation, Americans with Disabilities Act, prevention of workplace and domestic violence, statewide learning management system and other mandated programs.
• Coordinating with NYSOFA’s Internal Control Officer and Ethics Officer to ensure compliance with all state mandates.
• Participating in labor relations matters that come before the agency.
• Overseeing agency inventory control systems.
• Performs the full range of supervisory responsibility including planning and directing the work activities of subordinate professional and clerical staff.
• Assisting the Deputy Director and Executive staff on projects or special assignments, as required.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 25/ SG-61 or above and eligible for transfer under Section 52.6 of the Civil Service Law.

OR

52.7 Non-Competitive Promotion:
If there are no more than three qualified candidates in the promotion field for this position, the agency will request approval from the Department of Civil Service to fill this position via a noncompetitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law. In order to be eligible for the NCP, candidates must be in the direct promotion field, have one year of permanent, competitive service as a Grade 25/SG-61 in a budgeting, finance, or human resources title and must not have failed the last two holdings of the promotion examination for the title listed above.

Preferred Qualifications:
• High degree of professionalism, confidentiality, strong work ethic, and customer service focus.
• Leadership and mentoring abilities, and commitment to teamwork.
• Excellent written and communication skills.
• Ability to work independently and be resourceful in utilizing tools and information.
• Strong organizational and multi-tasking skills.
• Proficiency with NYS HR policies and procedures and relevant HR systems, such as NYSTEP, ELMS and the Microsoft Suite, including Excel, Word, and Outlook.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The NYS Office for the Aging is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply.
• Travel may be required (approximately 2%), including during evening and weekends, depending on mission and assignment.
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/AS

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.