Position Information

NY HELPNo

AgencyState, Department of

TitleAdministrative Specialist 2 - Vacancy ID# 208878

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address 99 Washington Ave

City Albany

StateNY

Zip Code12231

Job Specifics

Duties Description The Administrative Specialist 2, G-23 position will perform a variety of administrative activities. Specific duties include but are not limited to:

• Supervision of staff assigned to the HR liaison, Administrative Support, and FOIL units;
• Oversee the purchase of goods and services for the Division of Corporations, State Records and UCC;
• Oversee the preparation of intents to fill, track recruitment, and work with Division management to determine the priority of pending recruitment.
• Oversee all recruitment activity, including the preparation of hiring justifications and interview questions, scheduling of interviews and conducting reference checks.
• Oversee the preparation of classification requests, including the preparation of job descriptions and justifications.
• Work with unit supervisors and interview panels to ensure that interviews are conducted in compliance with Department policies and procedures.
• Track employee compliance with required Department of State training, and work with the Division of Human Resources, Division management and unit supervisors to develop and/or obtain specialized training for employees assigned to the Division's functional units.
• Track work plans, probationary reports and performance evaluations for Division staff and work with unit supervisors to ensure that evaluations are completed on time and in accordance with Division policies and procedures.
• Oversee office support for the Division.
• Assist with special projects as assigned by Division management.

Minimum Qualifications MINIMUM QUALIFICATIONS:

COMPETITIVE MINIMUM QUALIFICATIONS:

TRANSFER QUALIFICATIONS: Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-21 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

REASSIGNMENT QUALIFICATIONS: Current Department of State employees with one year of permanent, contingent permanent, or 55 B/C service as an Administrative Specialist 2. If less than one year, you must be currently reachable on the Administrative Specialist 2eligible list for the Albany location if one exists.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources / SH

Telephone 5184742752

Fax

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Avenue

Suite 1150

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingContact Tab:
Name: Human Resources / SH
Telephone: 518-474-2752
Fax: 518-402-3656
Email Address: HRM.Recruitment@dos.ny.gov
Address:
Street: 99 Washington Avenue
Suite 1150
City: Albany
State: NY
Zip Code: 12231

Notes on Applying:

If you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.