Position Information

NY HELPNo

AgencyThruway Authority

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitTeamsters Local 456 (Thruway Authority)

Salary RangeFrom $54762 to $74131 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 AM

To 3 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Interchange 23 Route 9W

City Albany

StateNY

Zip Code12209

Job Specifics

Duties Description · Coordinates and monitors the Pre-Employment Testing process for all new hires requiring a CDL license, including scheduling, tracking, and ensuring compliance with applicable regulations.
· Reviews and evaluates FMLA documentation submitted by employees to determine eligibility. Prepares legal notices, tracks leave occurrences and communicates time usage decisions to supervisors.
· Develops and maintains tracking systems for Leave of Absences and Time & Attendance Reports, ensuring timely and accurate reporting.
· Oversee the scheduling and compliance tracking of Respirator Fit Tests for over 200 employees. Collaborate with Safety & Health staff and external vendors to ensure adherence to OSHA standards and coordinates medical clearance documentation for Albany Division and Headquarters personnel.
· Processes FMCSA Clearinghouse requirements and supports pre-employment procedures for CDL-related hires.
· Prepares Employee Transaction Worksheets for resignations and seasonal appointments, facilitating accurate data entry into Personnel systems.
· Conducts onboarding activities for new hires, including scheduling appointments, reviewing startup documentation, explaining benefits, and coordinating with supervisors for final review.
· Assists in recruitment by verifying references, employment history, and eligibility list reviews as needed.
· Collaborate with Personnel to update and maintain startup paperwork packets, ensuring documentation reflects current requirements and procedures.
· Provides backup support for PCMS transactions across the division.
· Maintains personnel files and prepares folders for new hires in accordance with agency protocols.
· Manages office supply procurement for the division, ensuring availability of necessary materials.
· Serves as a liaison to the Personnel Benefits Office, assisting employees with benefit-related inquiries, missing documentation, and payroll or insurance questions.
· Participates in special projects as assigned, contributing analytical and administrative support to division initiatives.

Minimum Qualifications TRANSFER QUALIFICATIONS FOR CURRENT STATE EMPLOYEES: Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the NYS Civil Service Law.

PREFERRED MINIMUM QUALIFICATIONS:

· Comprehensive knowledge of recruitment processes, including customer service interactions, interview scheduling and coordination, and conducting reference checks.
· Experience in human resources functions, including completion and processing of hiring documentation such as tax forms and I-9 employment verification.0
· Demonstrated ability to handle confidential and sensitive personal information with discretion and professionalism.
· Proven capacity to work independently while managing tight deadlines and competing priorities.
· Strong problem-solving and conflict-resolution skills.
· Effective and confident presentation skills.

Additional Comments This is a Teamsters position. The NYS Thruway Authority offers an extensive benefits package, including but not limited to paid time off, sick leave incentive, membership to the NYS Retirement System, and 90% tuition assistance.

We offer FREE onsite employee parking.

ADDITIONAL PAY INFORMATION:
The salary range for this position includes all applicable annual components of pay which are:
Base Pay Range from Hiring Rate $47,762 up to Job Rate $67,131.
Recruitment & Retention Pay: $7,000.

ELIGIBILITY FOR EMPLOYMENT:
All potential candidates for this position must be legally eligible to work in the United States at the time of appointment and throughout your employment with the New York State Thruway Authority. If appointed, you will be required to produce documents that verify your identity and authorization to work in the United States, as required by the Federal Immigration Reform and Control Act of 1986, and the Immigration and Nationality Act.

Please be advised, the New York State Thruway Authority does not use eVerify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).

The New York State Thruway Authority is an Equal Opportunity Employer. All individuals including women, people of color, LGBTQIA+, people with disabilities, and veterans are encouraged to apply. New York State Human Rights Law prohibits discrimination based on age, race, creed, color,?national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Thruway Authority is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.

The New York State Thruway Authority provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Bureau of Accessibility, Equity, Diversity and Employee Engagement at accommodations@thruway.ny.gov or call (518) 471-4321.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Tricia

Telephone 518-436-2725

Fax 518-471-5076

Email Address CanvassReply6@thruway.ny.gov

Address

Street 200 Southern Blvd

City Albany

State NY

Zip Code 12209

 

Notes on ApplyingIf interested in this vacancy, please submit a resume and any other documents for proof of eligibility to the contact information in this announcement. You must include the Vacancy ID and Title of the position you are applying for in your email.