Position Information

NY HELPYes

AgencyHealth, Department of

TitleAdministrative Specialist Trainee 1, Administrative Specialist Trainee 2, Administrative Specialist 1 (NY HELPS) - 3290

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $56655 to $83286 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Office of Health Care Delivery (OHCD)

Empire State Plaza, Corning Tower

City Albany

StateNY

Zip Code12237

Job Specifics

Duties Description The incumbent of this position will serve as an Administrative Specialist 1 in support of the Deputy Commissioner and Deputy Director for the Office of Health Care Delivery (OHCD) at the NYS Department of Health. This position entails working with confidential, sensitive information while coordinating and organizing workflow of the executive OHCD office. The Department of Health is one of the most complex State agencies in terms of diversity of functions and scope of work, relationships with non-governmental entities, funding sources, and contractual agreements. The position would support coordination of information across OHCD division including responsibility for managing numerous projects and activities. The Administrative Specialist 1 will provide executive level administrative support in addition to working with other administrative staff to provide overall support for the office. In support of these two senior team members, the incumbent will coordinate activities and projects, prepare reports and presentations, and respond to requests for information by collecting and organizing information from all agency programs.
Specific tasks include but are not limited to:
• Provide accurate information in response to inquiries from within the Department, including clarification of policies and procedures, and assistance or advice, when appropriate.
• Managing incoming and outgoing correspondence for the bureau director and deputy director; ensuring timely and appropriate responses to correspondence; coordinating the preparation of reports, presentations, and other materials for the bureau director and deputy director.
• Working with OHCD Executive Staff and unit managers to develop, revise, and implement procedures and unit policies.
• Performing research for OHCD Executive Staff
• Performing SharePoint, web, BML, physical, and on-line records maintenance using Microsoft Office and PowerPoint
• Drafting, editing, and compiling written correspondence and Excel spreadsheets; acting as liaison with internal and external organizations and stakeholders, as well as staff inside and outside DOH
• Coordinating reporting requirements across all divisions within OHCD.
• Managing personnel activities for OHCD Executive Staff
• Coordinating internal and external conferences and meetings for DOH staff and outside participants
• Maintaining tracking systems for correspondence within OHCD; conducting special studies and preparing recommendations
• Answering questions from program managers and staff about DOH policies and practices.
• As requested, perform other professional administrative duties to support the office.

Minimum Qualifications Permanent Transfer Candidates: Current NYS employee with one or more years of permanent or contingent permanent competitive service and eligible for transfer via Section 70.1 or 52.6 of the Civil Service Law.

Open-Competitive via NY HELPS:
Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist 1: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Substitutions: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Additional Comments This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources Management Group

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Corning Tower, Empire State Plaza, Room 2217

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference LD/AS1/3290 included in the subject line or by mail to Human Resources Management Group, LD/AS1/3290, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.