Position Information

NY HELPYes

AgencyAddiction Services and Supports, Office of

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

"Other" Explanation Monday - Friday. 8:00AM-4:00PM. Pass Days: Saturday/Sunday.

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 1450 Western Avenue

City Albany

StateNY

Zip Code12203

Job Specifics

Duties Description Duties include, but are not limited to:
• Verify that guidelines and procedures are being applied when conducting work.
• Create, amend, and submit State Operations (and State Aid, when needed) payments within SFS and SFS eSettlements in accordance with OASAS, Business Services Center (BSC), Statewide Financial System (SFS), and Office of the State Comptroller (OSC) guidelines.
• Act as a liaison with OGS – BSC, SFS, OSC, and Division of Budget (DOB) on problems, issues, and inquiries. Also provides information to staff members and outside agencies to aid in the payment process.
• Maintain contact between the Payment Unit and the Budget Unit regarding budget exceptions and errors and other issues pertinent to the tasks performed in the unit, and to provide any requested information.
• Maintain contact between the Payment Unit and the Contract and Purchasing Units to facilitate coordination of POs/POCNS and other issues pertinent to the tasks performed in the Payment Unit, and to provide any requested information as warranted.
• Communicate verbally and in written correspondence with all OASAS program areas in relation to invoice approvals, receiving, etc.
• Prepare additional correspondence as required for the unit. Run reports, and prepare and submit material for special projects, when requested by supervisors or Budget Unit staff. Attend meetings relating to the unit responsibilities and inform necessary staff of meeting agendas.
• Process other SFS transactions, such as Billings, Refund of Appropriations (ROA), and Report of Monies (ROM).
• Review and respond to various SFS, accounts payable, billing, report of monies, and refund of appropriations related issues and problems.
• Review check deposits for accuracy and completeness.
• Maintain knowledge of, and experience with, Microsoft Office programs, particularly Excel.
• Perform other assigned tasks as necessary.

Minimum Qualifications Candidates from outside or within State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Office Assistant 2 (Calculations) if they have one year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Permanent Qualifications:
Current permanent status as an Office Assistant 2 (Calculations) and qualified for lateral transfer OR eligible for transfer via 70.1 of the Civil Service Law OR reachable on the current Office Assistant 2 (Calculations) Civil Service eligible list.

Promotional: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.

NY HELPS
This title is part of NY HELPS. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments OASAS recognizes the value that different people, perspectives and cultures bring to the agency. We strive to create an inclusive culture that uplifts and supports our staff, fostering a sense of belonging in the workplace. Individuals with lived substance use and/or gambling experience are encouraged to apply.

New York State OASAS is an equal opportunity employer and provides opportunity for all regardless of race, gender, religion, national original, sexual orientation, gender identity, age, veteran status, ability, or any other protected class. OASAS encourages people with disabilities to apply. If you need a reasonable accommodation at any point in the application or hiring process, please reach out to Accessibility@oasas.ny.gov.


If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice .

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Bureau of Human Resources Management

Telephone (518) 457-2963

Fax (518) 457-4880

Email Address Recruitment@oasas.ny.gov

Address

Street NYS Office of Addiction Services and Supports

1450 Western Avenue

City Albany

State NY

Zip Code 12203

 

Notes on ApplyingIf interested, please submit your current resume and cover letter in Word or PDF format to the point of contact listed above with reference code FISCAL/OA2C/04085 in the subject line. Failure to include this code may result in your application not being processed. If you are a current or former NYS employee, please provide your Social Security Number for verification of transfer eligibility. This vacancy posting is for the purposes of notifying
individuals about transfer opportunities. Employees reachable on the appropriate Civil Service eligible list will be canvassed and should not respond to this posting.