Position Information

NY HELPYes

AgencyHealth, Department of

TitleOffice Assistant 2 (NY HELPS) - 32628

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address The Division of Family Health/ Bureau of Administration - Administrative Unit

Corning Tower, Empire State Plaza, 8th Floor

City Albany

StateNY

Zip Code12237

Job Specifics

Duties Description The Office Assistant 2 position will work in the Bureau of Administration (BOA), within the Division of Family Health (DFH), that oversees the administrative and fiscal processes for all contracts and payments that go through the NYS Department of Health and Health Research, Inc. This position will work closely with contract managers by completing the data entry of vouchers into the Statewide Financial System (SFS). Duties include, but are not limited to, reviewing voucher-related documentation and correspondence as provided by contract managers, identifying missing information, completing the required data entry into SFS with a high level of accuracy, communicating the need for approvals to respective agency approvers, tracking progress of voucher from entry through to payment, and upon payment archiving related documentation in an online file system.

Minimum Qualifications NY HELPS: One year of clerical experience.

Transfer Opportunity: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR a NYS employee with one year or more of permanent or contingent- permanent, competitive service in a position allocated to a salary Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Preferred Qualifications: Experience working with numbers, ideally as part of a finance team. Experience using the New York Statewide Financial System (SFS). Proficiency in the use of Microsoft Suite tools including Excel, Word, and Teams. Experience working in a high volume fast paced work environment. Excellent organizational, written, and verbal communication skills.

Additional Comments Full-time, contingent permanent, compettive appointment. Transfer Candidates may be asked for their social security number to verify eligibility.

This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources Management Group

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Corning Tower, Empire State Plaza, Room 2217

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MR/OA2/32628/DFH included in the subject line or by mail to Human Resources Management Group, MR/OA2/32628/DFH, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.