Position Information

NY HELPNo

AgencyHealth, Department of

TitleHealth Program Administrator 1 – 63258

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address Office of Health Insurance Programs/Division of Finance and Rate Settings

99 Washington Avenue

City Albany

StateNY

Zip Code12206

Job Specifics

Duties Description The HPA 1 will work on the Cost Allocation Team within the Bureau of Staffing, Operations & Support, Office of Health Insurance Programs (OHIP). Key responsibilities include: Compile, validate, and analyze Personnel Services (PS) and Non-Personnel Services (NPS) cost allocation datasets to support accurate budget reporting, federal claiming, and management oversight; Develop standardized reporting outputs (dashboards, tables, and narrative summaries) that explain spending patterns, funding distributions, and compliance status across cost allocation categories; Review contract and vendor financial support (invoices, payment records, documentation) to verify completeness, reasonableness, and alignment with cost allocation and reporting requirements; Analyze Time Distribution System (TDS) outputs and payroll-related submissions to validate underlying inputs, identify coding inconsistencies, and confirm reasonableness of claiming distributions; Document analytic methods, assumptions, calculations, and exceptions in a clear, audit-ready format to support internal controls, financial reporting cycles, and federal review readiness; Research and summarize CMS guidance and administrative claiming policy to support consistent application of rules in budgeting, reporting, and operational decision-making; Coordinate with OHIP divisions, NYSDOH offices, and partner agencies to obtain, reconcile, and resolve data required for cost allocation reporting, claiming, and budget monitoring; Provide technical assistance on data standards, documentation expectations, and reporting requirements to improve data quality and reduce rework across the claiming lifecycle; Support CMS communications under management direction by organizing analytical support, responding to data questions, and preparing documentation needed for follow-up or clarification; Maintain and update TDS reference materials (inventory, definitions, and business rules) and use trend analysis to recommend improvements that strengthen coding consistency and reporting accuracy; Support APD preparation by assembling, validating, and summarizing PS/NPS cost allocation data, producing required schedules, and supporting the development of budget and funding narratives; Perform other related duties as assigned, consistent with the Health Program Administrator 1 title.

Minimum Qualifications Permanent Transfer Candidates: Current New York State Department of Health employee with permanent or contingent permanent status as a Health Program Administrator 1, SG-23. OR: New York State employee with one year or more of permanent or contingent permanent service in a title eligible for transfer to Health Program Administrator 1, SG-23, under Section 52.6 or 70.1 of the Civil Service Law.

Preferred Qualifications: Demonstrated experience compiling, validating, and analyzing financial and operational datasets (PS/NPS costs, invoices, payments, payroll/TDS outputs) to support reporting and budget monitoring; Proficiency with Excel-based analytics and reporting (advanced formulas, pivots, lookups, data validation), and familiarity with data visualization or reporting tools (e.g., Power BI) preferred; Experience preparing documentation and supporting schedules for APDs, budgets, fiscal reports, or similar submissions requiring defensible source support.

Additional Comments This position may require travel throughout New York State including overnights to areas not served by public transportation.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources Management Group

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Corning Tower, Empire State Plaza, Room 2217

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference CD/HPA1/63258 included in the subject line or by mail to Human Resources Management Group, CD/HPA1/63258, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.