Position Information

NY HELPNo

AgencyCivil Service, Department of

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45018 to $54678 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Empire State Plaza, Agency Building 1

City Albany

StateNY

Zip Code12239

Job Specifics

Minimum Qualifications Eligible for a Section 70.1 transfer.

Duties Description The incumbent of this position within the Program Administration Unit (PAU) is the first-level supervisor for PAU Support Unit. The Unit oversees all of the Divisions systematic storage and imaging while ensuring compliance of Protected Health Information (PHI) in accordance with Health Insurance Portability and Accountability Act (HIPAA).
• Supervises staff to ensure all incoming mail and faxes are imaging daily and assigned appropriately.
• Maintain operating manual to make sure all procedures are up to date.
• Use developed metrics and reporting to ensure unit workflow is meeting minimum standards and developing strategies to improve staff performance.
• Retrieve PAU Reports and bills and ensure they are distributed and/or mailed out timely in accordance with Unit procedures.
• Oversee and coordinate all supplies for PAU, which includes ordering supplies as needed to make sure all publications and inventory are on hand as necessary.
• Manage the assignment of HBA Memos and System Announcements for the entire Division.

Additional Comments AUTHORIZATION TO FILL THIS POSITION IS PENDING DIVISION OF BUDGET APPROVAL

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Mary Jane McGuire

Telephone (518) 473-4306

Fax (518) 473-4331

Email Address resumes@cs.ny.gov

Address

Street Empire State Plaza

Agency Building 1

City Albany

State NY

Zip Code 12239

 

Notes on ApplyingPlease include the title and vacancy ID on your resume and cover letter.