Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 1%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Erie

Street Address 700 Delaware Ave

City Buffalo

StateNY

Zip Code14209

Job Specifics

Duties Description The OA3 will maintain and track performance evaluations. Set up and track required trainings and health and safety trainings. Assist the IRC with on and off boarding of employees. Request and return employee identification along with entering the information in the card reader system for the regional headquarters. Assist with regional inventory, processing of hiring packages for seasonal and permanent employees, orientation presentations and OTETA testing notifications. Process and track accident reports.

They will supervise Support Staff within Region 9. They will maintain telecommuting schedules, approved leave requests, prepare performance programs, annual/bi-annual evaluations of the performance programs and assign duties to the support staff as needed. They will train new staff in office procedures and train current staff in updated or new procedures. They will assist in the hiring of new support staff, including reviewing resumes, setting up interviews, assisting with interviews and preparing hiring packages.

They will assist the Administrative Specialist 1 with managing the Regional Administration budget and will learn all fiscal policies and procedures.

They will be assigned other duties as needed by the Region.

Minimum Qualifications Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent
competitive basis or held a title as indicated under the transfer
eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at
Salary Grade 12 or higher and:

Eligible for transfer under Section 70.1: Permanent competitive
service as an Office Assistant 3, Office Assistant 3 (Calculations),
Accountant Aide, Program Aide, Business Document Specialist 3,
Data Processing Clerk 3, Energy Assistance Review Supervisor,
Legal Assistant, Pathology Office Assistant 2, Payroll Examiner 3,
Office Assistant 3 (Human Resources), Secretary 2. Also any
language parenthetic for the above titles. Additional titles which
qualify can be found on the Department of Civil Service website,
search "GOT-IT."

Additional Comments Must have a valid driver’s license or demonstrate the ability to meet the transportation needs of the position.
Telecommuting may be available, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Please be advised, the New York State Department of Environmental Conservation does not use E-Verify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Amanda Le

Telephone 5184029273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

Personnel, 10th Floor

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease email/mail your resume to the above. Be sure to put vacancy 26-212490 on your letter/resume and also in the subject line of the email or it may not be accepted.