Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Job Specifics

Duties Description This position resides in the Division of Operations' Bureau of Transportation Services. Duties include, but are not limited to, the following:

• Manage inventory of DEC On-Road Vehicles in multiple systems (AMS, Fleetwave, WebTMA). This Includes entry of all newly acquired vehicles and removal of surplus items; tracking data and maintenance of DEC 2,300 On Road Vehicles; recording changes related to location, program, and driver assignments; upkeep of multiple inventory systems and tracking of ZEV Conversion, Emergency response assets; and handling DMV documents, vehicle titles, filing, and maintenance of these records.

• Oversees Agency WEX fuel purchases which includes reviewing transaction records along with additional duties. This includes submitting requests for all new vehicle fuel card requests; maintaining system updates/reporting as needed including re-issuance for lost, missing, damaged vehicle cards; maintaining records associated with DEC fuel site transactions and Reporting; and overseeing DEC’s vehicle charging stations billing and associated RFID cards for fleet electric charging.

• Assist with DPAT (Deployable Preparedness Asset Tracking) case requests. This includes maintaining tracking status of case approvals; aiding supervision with compiling requests, answering questions, and additional information needs related to DPAT processing.

• Perform telematics system maintenance and reporting such as adding and removing vehicles and managing Agency staff access.

• Manage OGS Surplus requests, including maintenance of records of Agency
vehicles status and oversees staff handling equipment surplus.

• Supervise lower-level office staff responsible for vehicle dispatch pool and Fleet equipment. Provide training and guidance on proper procedures for reporting, record keeping, and other office tasks performed.

Minimum Qualifications Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent
competitive basis or held a title as indicated under the transfer
eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at
Salary Grade 12 or higher and:

Eligible for transfer under Section 70.1: Permanent competitive service as an Office Assistant 3, Office Assistant 3 (Calculations),Accountant Aide, Program Aide, Business Document Specialist 3, Data Processing Clerk 3, Legal Assistant, Payroll Examiner 3, Office Assistant 3 (Human Resources), Administrative Assistant 2 (formerly Secretary 2). Also any language parenthetic for the above titles.

Additional titles which qualify can be found on the Department of Civil Service website,
search "GOT-IT."

Additional Comments Telecommuting may be available, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Please be advised, the New York State Department of Environmental Conservation does not use E-Verify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Sherri Montross

Telephone 5184029273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

Personnel, 10th Floor

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease email/mail your resume to the above. Be sure to put vacancy 26-213679 on your letter/resume and also in the subject line of the email or it may not be accepted.