Position Information

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleAdministrative Specialist 2

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Onondaga

Street Address Central Regional Business Office (Clark Reservation State Park)

6105 E. Seneca Turnpike

City Jamesville

StateNY

Zip Code13078

Job Specifics

Duties Description Under the general direction of the Regional Director or Assistant Regional Director, the Administrative Specialist 2, SG-23 serves as a key administrative and operational leader within the regional office. This position provides daily oversight of administrative support functions, leads fiscal and human resources activities, and ensures compliance with all applicable State policies, procedures, and regulations. The Administrative Specialist 2 exercises independent judgment and exercises supervisory authority over subordinate staff. Duties include, but may not be limited to:

Supervisory and Staff Management
• Provide daily oversight of administrative support staff and operations within the regional office.
• Conduct regular performance evaluations for subordinate employees.
• Assign, direct, and review work performed by staff to ensure accuracy, completeness, and adherence to agency standards.
• Mentor and develop staff through on-the-job training, guidance, and professional development opportunities.

Recruitment, Hiring, and Human Resources
• Manage and coordinate all aspects of regional recruitment and hiring processes, including developing vacancy announcements, coordinating interviews, and onboarding new employees.
• Administer HR-related processes including separations, transfers, leave management, and personnel file maintenance.
• Ensure timely and accurate processing of personnel transactions in applicable HR systems.
• Facilitate onboarding and offboarding procedures, including coordination with IT, payroll, and facilities.

Fiscal Management and Budget Oversight
• Maintain and monitor the regional operating budget, including tracking expenditures, projecting costs, and ensuring fiscal compliance.
• Oversee regional revenue tracking and accounts receivable functions; ensure accurate and timely data entry in the Statewide Financial System (SFS), Budget Expenditure Tracking System (BETS), and related platforms.
• Reconcile purchasing card (P-card) transactions and ensure compliance with OSC and agency procurement policies.

Administrative and Compliance Functions
• Ensure regional office operations comply with applicable State laws, regulations, and internal agency policies.
• Oversee records management and retention in accordance with NYS Records Management requirements.
• Draft correspondence, reports, procedures, and administrative guidance documents.
• Respond to inquiries from internal and external stakeholders on administrative, fiscal, and HR matters.
• Perform other duties as assigned.

Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. Candidates must be reachable on the current eligible list(s) to be considered for appointment. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:

If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.

52.7 Non-Competitive Promotion (NCP) Qualifications:
As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. To be eligible for NCP, candidates must be in the NYS Office of Parks, Recreation and Historic Preservation promotion field and have at least one year of permanent or contingent-permanent qualifying service as an Administrative Specialist 1. If 3 or fewer qualified NYS Office of Parks, Recreation and Historic Preservation eligible promotional employees respond to this posting, Civil Service may approve the permanent appointment of one of the qualified employees without further examination.

In order to be considered for appointment via non-competitive promotion, candidates serving in the established promotion field must not have failed or failed to take the last holding of the Administrative Specialist 2 exam, if said exam was held within the last four years.

Note: Non-competitive refers to not competing in an examination; the appointment will be competitive.

52.6 Transfer Qualifications:
At least one year of permanent or contingent-permanent qualifying service as a Grade 21 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.

Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Additional Comments If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.

Operational Needs:
• Must possess effective and professional communication skills.
• Must possess good computer skills and be proficient in Microsoft Word, Excel, Outlook, SFS, and BETS.


Benefits:

The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to:

Paid Time Off:
• 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• Three (3) days of professional leave annually to participate in professional development.

Health Care Benefits:

• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits:

• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Barbara Sorrells

Telephone 315-492-1756

Fax

Email Address central.employment@parks.ny.gov

Address

Street 6105 E Seneca Turnpike

City Jamesville

State NY

Zip Code 13078

 

Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Please submit your resume and cover letter as a Word or PDF attachment. We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud”.

Please forward your application and resume, if available, to Barbara Sorrells, NYS Office of Parks, Recreation and Historic Preservation, 6105 E Seneca Turnpike, Jamesville, NY 13078

or email to Central.Employment@parks.ny.gov with the subject line “Administrative Specialist 2 – Central Regional Business Office."

If you have any questions regarding this position, please contact Charles Halligan at (315) 492-1756.

Your application must be received by May 21, 2026 and submitted via email to central.employment@parks.ny.gov. Failure to do so may result in not being considered for the position.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. Failure to demonstrate that you meet the minimum qualifications, and operating needs may result in your resume not being considered for this position.

Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.