Position Information

NY HELPYes

AgencyNYS Gaming Commission

TitleAdministrative Assistant 1 or Administrative Assistant Trainee 1 / 2

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $40625 to $60467 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Schenectady

Street Address 354 Broadway

City Schenectady

StateNY

Zip Code12305

Job Specifics

Duties Description The Administrative Assistant 1 will work collaboratively with the Executive Staff, Counsel’s Office, staff from other Divisions, members of the Communications Staff, and members of the Gaming Commission. The incumbent will increase the effectiveness of the Commission’s Executive Office by coordinating the paper flow of the office and carrying out the day-to-day administrative support activities required to accomplish the work of the Commission. The Administrative Assistant 1 will function with a great deal of independence and will handle both confidential and sensitive material before the Executive Staff and the Commission. In addition, the Administrative Assistant 1 may oversee work done by other clerical staff.

The Administrative Assistant 1 will perform duties that include, but are not limited, to the following tasks:

• Perform various duties such as answering phones and directing calls to appropriate staff, filing and photocopying.
• Assist in maintaining databases, monitoring the Commission website and tracking various requests for the Divisions.
• Assist in arranging meetings and travel for Executive staff.
• Organize and coordinate the administrative activities of the Executive Office.
• Preparing and proofreading written material.
• Coordinating, preparing, and tracking the status of office assignments, including coordination with other units.
• Drafting response to correspondence as needed.
• Conducting internet and other research to assist staff with unit projects.
• Assist in SFS travel and purchasing for the Office.
• Conduct research under the direction of Executive staff.
• Provide review and analysis of Commission policies and procedures.
• Update various track spreadsheets.
• Other tasks as assigned by the Secretary.

Minimum Qualifications Transfer Qualification:
Transfer Opportunity: Candidates must have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR

Candidates must be reachable on the appropriate Civil Service eligible list.

Non-Competitive Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


Open to the Public:

Salary range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (SG – NS) through the job rate of an Administrative Assistant 1 (SG-11).

A two-year traineeship (Administrative Assistant Trainee 1 & 2 NS= Grade 8 and 10 and leading to Administrative Assistant 1, Grade 11) is available.
Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency.

All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.

Administrative Assistant Trainee 1: $40,625 - $51,533
Minimum Qualifications: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.

Administrative Assistant Trainee 2: $45,260 – $57,289
Minimum Qualifications: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.

Administrative Assistant 1: $48,006 - $60,467
Minimum Qualifications: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Minimum Qualifications substitute:
Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.


NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply and complete a probationary period.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Individuals certified eligible for the 55-b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law are encouraged to apply. To be considered, 55-b/c candidates must provide a copy of their letter of eligibility with their response and meet the NY HELPS minimum qualifications listed below.

Additional Comments Prohibition against Playing and Wagering:
Commission employees and family members residing in their households are prohibited from purchasing Lottery tickets or claiming Lottery prizes. Commission employees are prohibited from wagering upon any horse racing, commercial gaming, video lottery gaming, Indian gaming, charitable gaming activities, interactive fantasy sports, and mobile sports wagering within the State. To avoid any appearance of impropriety of conflict of interest, Commission employees will be prohibited from all aspects of promoting, operating, and playing in any charitable gaming, which includes bingo and games of chance such as raffles, whether the organization conducting the game is required to be licensed by the Commission. The prohibition placed upon each Commission employee from assisting with any charitable gaming does not apply to the employee's family unless the employee thinks it presents a conflict of interest related to his or her job duties. Commission employees must also avoid any outside activities that could interfere or be perceived to interfere with their job duties.

The NYS Gaming Commission is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

Employees that are new to New York State employment in positions such as competitive, non-competitive and other grade positions, the annual salary is the hiring rate “i.e. starting rate” of the position. All salaries are subject to the approval of the Office of the State Comptroller.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources

Telephone

Fax (518) 388-3368

Email Address HRrecruitment@gaming.ny.gov

Address

Street Attn: Human Resources

354 Broadway

City Schenectady

State NY

Zip Code 12305

 

Notes on ApplyingEmail submissions are preferred. Please include Vacancy ID in the subject line of your email or fax submission. Submit a cover letter and resume in Word or PDF format. We are unable to open documents from Google Docs, Google Drive, OneDrive and/or "the Cloud".

Clearly indicate how you meet the minimum qualifications for this position. Your Social Security Number may be required in order to confirm your eligibility.