Position Information

NY HELPNo

AgencyMental Health, Office of

TitleAdministrative Assistant 2; Central Office

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Capital District Psychiatrist Center; Office of Mental Health

75 New Scotland Ave

City Albany

StateNY

Zip Code12208

Job Specifics

Duties Description The Administrative Assistant 2 will provide the administrative support to the Associate Commissioner and for the Division of Medical Informatics.

Specific duties include, but are not limited to the following:

• Coordinating larger meetings and engagements.

• Maintaining mail and assignment logs.

• Coordinating travel and project meetings for team leaders and core project teams.

• Acting as NYS DOH HCS coordinator for OMH.

• Preparing on-boarding/off-boarding requests for DMI staff.

• Processing requests through SFS including primary SFS liaison for DMI.

• Providing administrative oversight for DMI training (SLMS) and compliance.

• Ensuring maintenance and scheduling of DMI fleet vehicles.

• Acting as liaison among staff within the Office for OMH administrative functions.

• Preparing and/or assisting in preparation of various reports for the Office.

• Preparing various letters, memorandums, etc. for the Office.

• Preparing meeting materials, slide decks, and presentations.

• Miscellaneous clerical, administrative, and project coordination tasks as needed.

• Coordinate Personnel activities including orientation, mandated and in service training and support to new and existing staff regarding policies, equipment, software, travel, time and attendance, schedules, car scheduling and maintenance.

Minimum Qualifications Current NYS employee with permanent or contingent-permanent status as an Administrative Assistant 2, SG-15; OR current NYS employee with one year or more of permanent or contingent-permanent service in a title at or above G-13 and eligible to transfer under Section 70.1 of the Civil Service Law.

Additional Comments Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Ciara Pelham

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #216761 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.