Position Information

NY HELPNo

AgencyHealth, Department of - Helen Hayes Hospital

TitleBusiness Officer 2 - 68905

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade23

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $90681 to $113650 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Rockland

Street Address Helen Hayes Hospital

51-55 RTE 9W

City West Haverstraw

StateNY

Zip Code10993

Job Specifics

Duties Description The Business Officer 2, in conjunction with the Business Officer 3, is responsible for the supervision, training, development, evaluation of staff, and the supervision of operations within purchasing, central supply, the storeroom, equipment control, the post office, and laundry. The Business Officer 2 sets goals and priorities, assists in identifying cost-saving opportunities, the preparation of annual departmental budget requests, monitors budget expenditures, and prepares annual and monthly reports.
In cooperation with hospital departments, the Business Officer 2 reviews all purchase of goods and services for best value and participates in the acquisition and evaluation of new products throughout the hospital. The incumbent monitors project expenditures in all categories of expense. The Business Officer 2 also reviews expenditures to determine if efficiencies are achievable and adheres to policies and procedures regarding the management of purchasing in the hospital.

The incumbent coordinates the hospital purchasing program with the objectives and plans of senior management and monitors departmental activity to ensure that the quality of work and productivity are at an acceptable level. Furthermore, the incumbent produces draft audits of service agreements and contracts, ensuring correct terminology; reviews contracts with appropriate departments; assists in the development of specifications with cost center managers; and reviews, opens, and evaluates bids for open-market purchases of commodities and services.

The Business Officer 2 represents the department in hospital communications regarding contracts and procurement, provides support regarding the hospital contract management program, and instructs hospital staff on its use. In addition, the Business Officer 2 ensures ordered products are accurately received, reconciled with purchase orders, and stored safely and properly. Furthermore, the role oversees storeroom and central supply staff to set par levels to minimize costs while maintaining sufficient stock for Hospital needs; reviews equipment control records as necessary and ensures State/Hospital guidelines are followed for surplus property, and reports findings to Business Officer 3.

Minimum Qualifications Transfer: Current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service in a position allocated to Grade 21 or above, and that is eligible for transfer under Section 70.1 and or 52.6 of the Civil Service Law to Business Officer 2.

Promotion Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a provisional appointment may be considered. For provisional appointment, candidates must meet one of the following minimum qualifications: Be a current NYS employee or a current Helen Hayes Hospital employee with one year of permanent competitive or 55-b/55-c service as

Either A. Business Officer 1, Business Officer Trainee 1, or Business Officer Trainee 2,

Or B. Administrative Specialist 1, Assistant Office Services Manager, Contract Management Specialist 1, Head Account Clerk, Health Facilities Management Assistant, Human Resources Specialist 1, Nutrition Services Administrator 1, Purchasing Agent, Senior Accountant, Senior Auditor, Senior Budgeting Analyst, Senior Health Care Fiscal Analyst, Resource and Reimbursement Agent 1, or Resource and Reimbursement Agent 2.

Preferred Qualifications: The preferred candidate will have knowledge of Microsoft Word and Excel, as well as NYS procurement policies, rules, and guidelines, and supervisory experience.

Additional Comments One permanent, competitive, (or Provisional) full-time appointment.

Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health Helen Hayes Hospital and have one year of permanent competitive service as

Either A. Business Officer 1, Business Officer Trainee 1, or Business Officer Trainee 2,

Or B. Administrative Specialist 1, Assistant Office Services Manager, Contract Management Specialist 1, Head Account Clerk, Health Facilities Management Assistant, Human Resources Specialist 1, Nutrition Services Administrator 1, Purchasing Agent, Senior Accountant, Senior Auditor, Senior Budgeting Analyst, Senior Health Care Fiscal Analyst, Resource and Reimbursement Agent 1, or Resource and Reimbursement Agent 2.

The posted salary range includes a downstate adjustment of $4,000.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources

Telephone 845-786-4215

Fax 845-786-4783

Email Address humanresources@helenhayeshosp.org

Address

Street Helen Hayes Hospital

51-55 Rte. 9W North

City West Haverstraw

State NY

Zip Code 10993

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to human.resources@helenhayeshosp.org, with Reference Business Officer 2/68905 included in the subject line or by mail to Human Resources , Helen Hayes Hospital, Bldg 22, 51-55 Rte 9W, West Haverstraw, NY 10993, or by fax to (845) 786-4783. Failure to include the required information may result in your resume not being considered for this position.