Position Information

NY HELPNo

AgencyJustice Center For The Protection Of People With Special Needs

TitleSpecial Assistant (Assistant Director of Finance)

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade662

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $103870 to $131298 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 161 Delaware Avenue

City Delmar

StateNY

Zip Code12054

Job Specifics

Duties Description Under the general direction of the Director of Financial Administration, the Special Assistant (Assistant Director of Finance), will provide direction and oversight to the staff performing the budgeting and fiscal accounting activities for the NYS Justice Center for the Protection of People with Special Needs. Duties will include, but are not limited to, the following:

Provide day to day control and direction of the Budget Unit:
• Make appropriate use of fiscal and physical resources in accomplishing objectives; ensure coordination among the operating units;
• Delineate the scope, objectives and expected results of unit activities, develop plans for carrying out assignments;
• Continuously review projects, adjust priorities, resources and staff assignments as required.
• Responsible for Medicaid cash management support and staffing related tracking, particularly roster maintenance.
• Coordinate and ensure the timely and accurate preparation, submission, and approval of quarterly reports, budget amendments, budget creations and vouchers related to grants and Federal awards. This includes the Office of Victim Services (OVS) and Technology Related Assistance for Individuals with Disabilities (TRAID) programs.
• Review Justice Center lease payments for compliance with lease terms, and assist with the developments, review, and maintenance of Memorandums of Understanding between the Justice Center and other State agencies to ensure agreements accurately reflect new and ongoing obligations
• Provide fiscal oversight, guidance, and budget support to the Interagency Coordinating Council for Services to Persons who are Deaf, Deaf-blind, or Hard of Hearing, including monitoring and advising on non-personal service spending, funding needs, and related fiscal activities.

Monitor the quality and quantity of the unit’s workload:
• This position is responsible for the supervision of the Accounts Payable and Travel Units. This requires the review of work products to ensure completeness, accuracy and conformance with standards;
• Analyze all agency fiscal policies and procedures and, as necessary, develop new or revised policies and procedures to ensure fiscal accountability and provide timely budget and fiscal planning information.
• Knowledge of and experience using the Statewide Financial System.

Review complex funding issues and develop recommendations and alternatives to management:
• Meet with program managers, control agencies, federal agencies and other state agencies to review fiscal management concerns;
• Discuss policy issues, methods of operation and resolution of problems with supervisory staff;
• Consider and develop recommendations designed to address complex funding issues;
• Present recommendations to Director of Financial Administration and Deputy Director of Administration; outline advantages, deficiencies, alternatives and options.

Minimum Qualifications Bachelor’s degree and five years of relevant experience.*

*Substitution: four years of specialized experience or associate’s degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience

Additional Comments Established in 2013 by the Protection with Special Needs Act; The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is charged with protecting over one million New Yorkers under the care or jurisdiction across six State Oversight Agencies. https://www.justicecenter.ny.gov/

We offer a comprehensive benefits package, including:
• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 College Savings Program

Please note that specific benefits and programs may vary based on negotiating unit, current contract, and length of State service.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the Justice Center’s Telecommuting Program Guidelines.

NOTE ON FINGERPRINTING: Please be advised that should you accept a job offer with this agency, you may be required to be fingerprinted and pay for the cost of the fingerprinting fee.
The New York State Justice Center for the Protection of People with Special Needs is an equal opportunity/affirmative action employer. Our agency does not discriminate based upon age, race, creed/religion, color, national origin, sexual orientation, gender identity or expression, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status, status as a victim of domestic violence, prior arrest or conviction record, citizenship/immigration status, or any other applicable legally protected characteristics. The Justice Center is committed to creating and sustaining a culture of inclusion while continuing to build a diverse workforce. Our agency seeks candidates dedicated to working in and contributing to an environment of inclusion that affirms and celebrates the backgrounds, learned and lived experiences, whole identities, and individual perspectives of our staff.

The New York State Justice Center for the Protection of People with Special Needs (Justice Center) provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Human Resources via email at jc.sm.deeo@justicecenter.ny.gov

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources / JM

Telephone

Fax 514-549-0462

Email Address jc.sm.hrresumes@justicecenter.ny.gov

Address

Street 161 Delaware Avenue

City Delmar

State NY

Zip Code 12054

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics to jc.sm.HRresumes@justicecenter.ny.gov and indicate the Position Title & Vacancy ID number for which you are applying.