Position Information

NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleStudent Assistant (Undergraduate)

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $18.47 to $18.47 Hourly

Employment Type Part-Time

Appointment Type Temporary

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 20

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 11 British American Blvd

City Latham

StateNY

Zip Code12110

Job Specifics

Duties Description Under the direction of Disaster Recovery Programs (DRP), student assistant duties include but are not limited to:

• Assist in locating and gathering various data from the programmatic systems as needed.

• Assist with spreadsheets for tracking contracts, payments, and closeouts.

• Assist with collection of documentation from applicants.

• Assist with compiling documentation for FEMA review within specified time frames.

• Conduct research to support various programmatic requests.

• Produce project management reports and dashboards as well as ad-hoc report requests.

• Work closely with project managers to support project budgets including project actuals and project budget baselines.

• Review various invoices for eligibility and appropriateness.

• Assist with tracking action items and decisions related to appeals.

• Create process documents as needed.

• Assist with processing of programmatic payments to applicants.

• Produce expenditure reports for reconciliation purposes, as well as various other reports as needed.

• Assist with collection of Sub recipients documentation for awarded project grants.

• Assist with special or ad hoc assignments as needed.

• Assist with program documentation including organize, write, edit, publish and maintain documentation using appropriate software including MS Office Suite.

Minimum Qualifications Applicants must:

·Be a United States citizen or foreign national eligible to work in the United States.
·Must be 18 years of age or older.
·Must be actively enrolled in a New York State college, university, or undergraduate program, or be a resident of New York State, attending a college, university or undergraduate program outside of New York State.
·Must have a minimum grade point average (GPA) of 2.0 or equivalent to a C.

Preferred Skills:

• Ability to work independently;
• Attention to detail;
• Experience with Microsoft Word/Excel/PowerPoint;
• Strong research and analytical skills;
• Excellent verbal/written communication.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

Student Assistants must be actively enrolled in NYS college, university, or graduate program, or be a resident of New York State attending a college, university, or graduate program outside of New York State.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.

In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.

DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.

In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/HH

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Bldg. 7A

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingPlease submit a cover letter and/or resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 219502 of each position you are applying to.