Position Information

NY HELPNo

AgencyMental Health, Office of

TitleOffice Assistant 3, Hutchings Psychiatric Center, HR office, P27647

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 6 AM

To 6 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Onondaga

Street Address Hutchings Psychiatric Center

620 Madison Street

City Syracuse

StateNY

Zip Code13210

Job Specifics

Duties Description Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: data entry; math or calculations; mail, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws


Office Assistants 3 are typically classified as second-level supervisors and are distinguished by supervision of two or more Office Assistants 2.

They may perform any of the duties of lower-level Office Assistants, and are in charge of a clerical operation, or serve as the principal assistant to a higher-level position responsible for such an operation. The supervisory activities performed by incumbents in this class are similar to those described above for Office Assistants 2, except that such tasks are performed over a larger and higher-level staff.

Supervision As second-level supervisors, Office Assistants 3 typically supervise two or more Office Assistants 2, and perform the following tasks.
• Assign work to staff; schedule workflow; establish work performance standards; review work performance and production; determine the nature of problems and take corrective action.
• Provide advice to and otherwise assist supervisors in planning, organizing, scheduling, and coordinating work operations and work procedures.
• Ensure that subordinate staff is trained adequately.
• May participate in the hiring process for subordinate staff, may prepare or assist in the preparation of the budget for the clerical operation, may maintain an active inventory for the clerical operation.
• May function as an overall manager over a clerical or office support operation.

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Transfer Opportunity: Candidates must have permanent status as an Office Assistant 3, G-14, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.

Promotion: Candidates must be reachable on the Civil Service eligible list for Office Assistant 3.

Additional Comments All OMH employees receive a generous benefits package including:
• NYS medical, dental, & vision insurance
• Access to tuition assistance programs
• Excellent opportunities for advancement & professional growth
• Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
• NYS Retirement programs

Background checks will be required.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources

Telephone

Fax 315-426-3605

Email Address hpcpersonnel@omh.ny.gov

Address

Street Hutchings Psychiatric Center

620 Madison Street

City Syracuse

State NY

Zip Code 13210

 

Notes on ApplyingTo be considered for this position, please copy the link below into a new browser window to complete the Office of Mental Health Employment Application, and submit it along with your resume and other application materials via fax or email the Human Resources email address noted above. Please indicate the Title, Vacancy ID #, and Location of the position you are applying for in the subject line of your email or fax.

https://omh.ny.gov/omhweb/employment/docs/employment-application.pdf

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.