Position Information

NY HELPYes

AgencyMotor Vehicles, Department of

TitleAdministrative Specialist 1, G-18 or Administrative Specialist Trainee 1/2, G-NS (Equated to G-14 or G-16) (NY HELPS)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 15%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 6 Empire State Plaza

Swan Street Building

City Albany

StateNY

Zip Code12228

Job Specifics

Duties Description As an Administrative Specialist 1, G-18 or Administrative Specialist Trainee 1/2, G-NS in DMV's Marketing office, you will:

• Develop, maintain and update administrative forms and/or office procedures; implement administrative systems and controls.
• Maintain department shared mailboxes.
• Draft, review and track department correspondence, meeting notes, reports and other documents.
• Manage printers and order office supplies.
• Maintain Marketing and Events calendars; schedule meetings.
• Schedule department travel; ensure all paperwork associated with calendar events and travel arrangements is completed.
• Create and manage Expense Reports for Marketing department.
• Assist with hiring, onboarding and offboarding.
• Receive and fulfill Promotional Material Requests; track inventory.
• Assist in event coordination. Attend events as needed.
• Receive and track Creative Service Requests.
• Manage projects and deliverables in Microsoft Planner. Track and ensure task completion.
• Track & facilitate completion of Probation and Performance Evaluations.
• Other duties as assigned.

Minimum Qualifications To be eligible for the Administrative Specialist 1, G-18 or Administrative Specialist Trainee 1/2, G-NS (Equated to G-14 or G-16) position you must meet one of the following conditions as detailed below:

NY HELPS*:
For Administrative Specialist 1, G-18: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

For Administrative Specialist Trainee 2, G-NS (Equated to G-16): Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

For Administrative Specialist Trainee 1, G-NS (Equated to G-14): Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Substitution: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Advanced NY HELPS placement for this title may be possible with proof of professional experience relating to the title being posted and can be discussed at time of interview.

Transfer:
One year of permanent, contingent-permanent, or 55b/c service allocated to a G-11 or higher eligible for transfer under Section 52.6 or Section 70.1 of Civil Service Law, or currently serving in the title and eligible for reassignment.

Reinstatement:
If you previously served in this title or in a title otherwise transferable to this title, you may be considered for reinstatement pursuant to Civil Service Law, if it is in the best interest of the agency. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission. All reinstatements must serve a mandatory 52-week probation period.

55b/c Appointment:
This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must meet the minimum qualifications stated above and must submit their current 55b/c eligibility letter along with their application.

*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means NO EXAMINATION IS REQUIRED, but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, WITHOUT HAVING TO TAKE A CIVIL SERVICE TEST. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments Preferred Qualifications:

• You possess outstanding attention to detail, written and spoken English.
• You have a highly organized work approach and the ability to track, manage, prioritize, and execute many parallel projects while navigating shifting priorities.
• You excel at meeting deadlines.
• You have the ability to travel overnight and work occasional weekends during events.
• You have experience with Microsoft Office and are proficient in Excel.

Hours of the position will be discussed at the time of interview, including questions regarding Flextime, AWS/Compressed work week and Telecommuting.

There are many benefits to working for the DMV! Including:
o Paid Leave
o Paid Holidays
o Pension
o Health Insurance
o Dental & Vision Coverage
o Flex Spending
o Voluntary 457B Retirement Saving Program
o Health Care Spending Account
o Tuition Assistance Programs
o Public Service Loan Forgiveness Program
o Transportation Savings Program
o Employee Assistance Programs

For additional information about the benefits of being a state employee, visit the Office of Employee Relations website at https://oer.ny.gov/employee-benefit-programs.

The Department of Motor Vehicles (DMV) is committed to being a model employer for people with disabilities. DMV’s commitment includes ensuring that the recruitment, application, interviewing and hiring processes are accessible to all job applicants. If you are a job applicant who may need a reasonable accommodation for any part of the application and hiring process, please contact ReasonableAccommodations@dmv.ny.gov

DMV is committed to diversity and equal opportunity, and to building a team that represents a variety of backgrounds, perspectives, and skills. We are proud to be an equal opportunity workplace, and we encourage all qualified individuals to apply, including people with disabilities or any other protected category under the law. Our goal as an employer is to reflect the diverse identities, experiences and geographies of the communities and customers we serve.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Lauren Brown

Telephone

Fax

Email Address Lauren.Brown@dmv.ny.gov

Address

Street 6 Empire State Plaza

Swan Street Building

City Albany

State NY

Zip Code 12228

 

Notes on ApplyingSend a cover letter, referencing the Vacancy ID noted at the top of this posting, along with your clear and concise resume stating your current Civil Service title, if applicable, and indicating how you believe you meet the qualifications for appointment.

Please note: Candidates applying from outside DMV may be asked for their Social Security number to verify NYS employment history and transfer eligibility. Should you accept a job offer with the Department of Motor Vehicles, your appointment will be contingent upon completion of fingerprinting and background check (DMV covers the cost).