Position Information

NY HELPYes

AgencySUNY Geneseo

TitleAdministrative Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42209 to $61076 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Livingston

Street Address 1 College Circle

City Geneseo

StateNY

Zip Code14454

Job Specifics

Duties Description The Department of Communication seeks a candidate for the position of Administrative Assistant. To be qualified, you will need the relational, organizational, and technical skills to support the academic, scholarly, and creative work of the faculty, staff, and students. These skills include competence in Microsoft Office (Word, Excel, PowerPoint), ability to learn relevant software (e.g., Teams, WordPress, Brightspace), ability to multitask, and willingness to help the faculty, staff, and approximately 175 majors and minors in the department.

Responsibilities include, but are not limited to:
serving as receptionist
taking minutes at department meetings
filing paperwork for faculty, staff, and students
utilizing technology to help fulfill student and faculty needs
assisting with the maintenance of department budgets
supporting the implementation and operation of the new Media Suite
facilitating department events
helping with the addition of new majors
supporting day-to-day operations of the department

In addition to these responsibilities, you’ll have the exciting opportunity to support our upcoming move to Sturges Hall and the implementation of the new Media Suite and WGSU radio station facilities.

Minimum Qualifications You must meet one of the following requirements:

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses or have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-08 or above) and successfully completed the four cor administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.

NY HELPS: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.


In addition to meeting one of the requirements listed above, applicants must be eligible to work in the United States without a visa sponsorship.

Additional Comments *If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Heather Orme

Telephone 585-245-5616

Fax

Email Address jobs@geneseo.edu

Address

Street 1 College Circle

City Geneseo

State NY

Zip Code 14454

 

Notes on ApplyingFor more information and to submit your application, visit https://jobs.geneseo.edu/postings/5640