Review Vacancy
Date Posted: 07/20/15
Applications Due: 07/31/15
Vacancy ID: 22440
Position Information
NY HELPNo
AgencyState Comptroller, Office of the
TitleOffice Assistant 3 (Calculations)
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade14
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $45018 to $54678 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? Yes
Telecommuting allowed? No
Location
County Albany
Street Address 110 State Street
City Albany
StateNY
Zip Code12236
Job Specifics
Minimum Qualifications Interested candidates must currently be reachable on the Office Assistant 3 (Calculations) eligible list OR be eligible to transfer under Section 70.1 of the Civil Service Law.
70.1 Transfer:
To be eligible for a 70.1 transfer, an individual must have one year of permanent competitive service in a qualifying title allocated to a salary grade 12 or above.
Duties Description - Working with & communicating with Business Units and vendors to resolve issues and ensure the vendor file data is current.
- Demonstrate strong communication and customer service skills.
- Maintain open communication with Business Units and vendors to ensure operational issues are addressed timely.
- Ensure the vendor file is accurate and reliable. Some tasks may be delegated to subordinates.
- Provide support to the Vendor Audit Team by performing a wide variety of program activities and tasks to support the work of professional and technical positions.
- Supervising the Maintenance of Vendor Data
- Supervise staff assigned to vendor maintenance activities, such as contact changes or address changes.
- Plan and carry out audit of vendor file fields (e.g. bank account, addresses, payments) to ensure correctness and consistency with OSC policies in the Guide to Financial Operations (GFO) manual.
- Ensure accurate, reliable vendor information that is ultimately used to authorize payments.
- Produce statistics for management to track progress, identify backlogs, etc.
- Supervising the 1099 Federal Reporting Process
- Supervise staff that review, correct and file the annual 1099 Information Returns that are paid to entities through SFS.
- Ensure compliance with IRS regulations.
- Monitor the 1099 Help Desk functions.
- Monitor incoming customer questions that come through the FedRep mailbox.
- Supervise staff assigned to customer service.
- Schedule work and set work priorities to ensure adherence to deadlines requested by the business unit or set by the supervisor.
- Updating vendor records to effect the most complex changes including transactions reflecting mergers, acquisitions, and divestitures.
- Work with Bureau staff to effectuate the most complex changes to vendor records.
- Ensure adequate evidence is provided to support major changes to vendor file information such as name changes due to mergers, acquisitions or divestitures.
Additional Comments Desired Competencies:
- Communication – Candidate must: listen effectively; effectively answer questions; speak in a positive, professional tone; confidently speak about accomplishments/likes/dislikes/frustrations; and demonstrate ability to problem solve effectively.
- Leadership – Candidate must: demonstrate ability to overcome obstacles; willingly take on challenges and effect change; demonstrate ability for problem solving; understand basic problem solving concepts; understand own role/responsibility within a team.
- Self-Development – Candidate must be: receptive to improvement opportunities; enthusiastic about training opportunities; interested in career growth; and able to learn quickly from mistakes
- Technology – Candidate must: display an aptitude for computer fundamentals; be familiar with Microsoft applications and Internet resources; and adapt well to technological change
- Work Ethic – Candidate must be energetic and enthusiastic, interested in this particular position, professional and intelligent. Candidate must demonstrate initiative.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Joanne Pirfo
Telephone (518) 474-1924
Fax (518) 486-6723
Email Address recruit@osc.state.ny.us
Address
Street Office of Human Resources
110 State Street
City Albany
State NY
Zip Code 12236
Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than July 31, 2015. Please reference Item #1459
– GOER-JP when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.
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