Position Information

NY HELPNo

AgencyState University of New York - Admin.

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address State University Plaza

City Albany

StateNY

Zip Code12246

Job Specifics

Minimum Qualifications

Duties Description Provide administrative/secretarial support to Attorneys and Paralegals, including handling incoming calls and correspondence.

Must be proficient with Microsoft Office Suites (Word, Excel, Access, Office E-mail, Scheduling and Calendaring) and various other software products used in Counsel’s office.

Coordinate travel arrangements, including working with the travel agency, arranging lodging, completing conference registrations, preparing travel vouchers, arranging car rental, and preparing all supporting documentation such as mileage reimbursement forms, mileage calculator and tax exempt forms.

Assist with arranging training events, preparing training materials, arranging use of space, and ordering food when necessary.

Assist with filing, which includes maintaining electronic and hard copy case files and filing library subscriptions.

Responsible for proofreading written materials and rough draft correspondence, preparing transmittal letters, and providing word processing support in the form of formatting final documents, provide mailing and mail merge support.

Provide assistance with employment searches, schedule interviews, prepare documentation binders for search committee, and arrange travel for the candidates.

Purchase office supplies utilizing the procurement card system, monitor inventory, prepare work orders and call for service on copiers and other equipment as needed.

Preferred candidates have prior experience working in a legal office and are familiar with legal terms and practices.

Additional Comments This is a permanent position in the competitive jurisdictional classification. To be eligible for this position, candidates must be reachable for appointment on the current Civil Service eligible list for this title; or have permanent status as a Secretary 1, SG-11, and be eligible for lateral transfer; or be eligible for transfer under Civil Service Law; or be eligible for reinstatement pursuant to Civil Service Rule 5.4.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off state employees may be certified against this vacancy by the Department of Civil Service.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Robin Hughes

Telephone 518-320-1517

Fax 518-320-1565

Email Address robin.hughes@suny.edu

Address

Street State University Plaza

City Albany

State NY

Zip Code 12246

 

Notes on ApplyingInterested candidates are invited to apply online at www.suny.edu/SUPEmployment or send a cover letter and resume to SUNY System Administration, SUNY Plaza, Office of Human Resources, Room N438, Albany, NY 12246