Position Information

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleParks and Recreation Aide 5 - Administrative Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $21.37 to $21.37 Hourly

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Labor Class

Travel Percentage 0%

Schedule

Workweek Variable

Hours Per Week 37.50

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Albany Main Office

625 Broadway

City New York

StateNY

Zip Code12238

Job Specifics

Duties Description This position is based in OPRHP’s central Albany office and will work closely with the Operations Division management team. Duties to include:
•Provide direct support for division leadership
•Manage calendars, arrange travel, and record and distribute minutes
•Support bureaus within the Operations Division: Visitor Entry and Reservations, Sustainable Operations, Pools & Spray Grounds, Public Programming, and Operational Programs
•Prepare and disseminate monthly budget financial reports
•Coordinate division events and arrange access for incoming visitors
•Pay invoices, track inventory, facilitate purchase orders and coordinate vendor bids
•Reconcile travel and purchase card expenses in SFS
•Assist in data management and user access permissions in the division SharePoint
•Various other tasks as needed

Minimum Qualifications NO MINIMUM QUALIFICATIONS FOR THIS TITLE PER CIVIL SERVICE.

Additional Comments PREFERRED QUALIFICATIONS:
•Bachelor’s Degree preferred
•Proficient in Microsoft Office Suite – Word, Excel, Outlook, Teams
•Strong communication skills

BENEFITS:
This position has the option to join the NYS Employee’s Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements has been met.

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Hailey Reedy

Telephone

Fax

Email Address Hailey.Reedy@parks.ny.gov

Address

Street Albany Main Office

625 Broadway

City New York

State NY

Zip Code 12238

 

Notes on ApplyingAPPLICATION PROCEDURE:

If you feel you meet the agency's operating needs and are interested in being considered for this vacancy, please submit a resume, an employment application and a cover letter. The employment application (Part 1 – Pre-Interview Form S1000) can be downloaded from the website of NYS Office of Parks, Recreation and Historic Preservation at www.parks.ny.gov/employment. Please forward these three required items by email to Hailey.Reedy@parks.ny.gov.

Application information should be emailed to NYS Office of Parks, Recreation and Historic Preservation - Hailey Reedy at Hailey.Reedy@parks.ny.gov. You must include "PRA 5 - Admin Assnt-Operations " in the title of your e-mail for consideration. Electronic submissions are encouraged.

All persons are invited and encouraged to apply.
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the agency's operating needs.

Please be advised that New York State Office of Parks, Recreation and Historic Preservation does not use E-Verify and does not offer sponsorship for employment visas statuses (i.e. H-1B, Self-Sponsorship, STEP OPT). Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.