Position Information

NY HELPNo

AgencyMental Health, Office of

TitleAdministrative Assistant 2, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $62499 to $78056 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Ave

City Albany

StateNY

Zip Code12208

Job Specifics

Duties Description The incumbent will be responsible for providing the principal administrative support to the Associate Commissioner, the Deputy Director, and the Medical Director for the Division of Forensic Services, and other key managerial staff. Under the general supervision of the Associate Commissioner of the Division of Forensic Services, Administrative Assistant 2 will function independently and coordinate and carry out the day-to-day administrative support activities required to accomplish the work of the Division.

Specific duties to be performed may include, but are not limited to, the following:

- Provide comprehensive administrative and executive support to the Associate Commissioner, Deputy Director, and Medical Director; anticipate the administrative and operational needs and take proactive steps to address them.
- Establish office procedures, implement policies, maintain efficient workflow of the Division, and resolve daily operational problems.
- Respond to phone calls, sort mail, and coordinate/ensure timely responses to letters received from the Governor’s office, the Justice Center, and other advocacy groups.
- Manage and coordinate calendars, appointments, meetings, conferences, and organizational commitments.
- Schedule and coordinate internal and external meetings, ensuring appropriate participants, locations, materials, and technology are available.
- Coordinate travel arrangements, including transportation, lodging, and itineraries; prepare and process travel authorizations, reimbursements, and other required travel documents.
- Oversee the Division’s fleet of state cars, ensuring all maintenance is completed as needed.
- Work directly with work control, safety, and building management to report, track, and resolve office and building-related issues.
- Coordinate office needs such as furniture, repairs, supplies, and maintenance requests; monitor the status of orders and follow-up with appropriate personnel to ensure timely resolution.
- Order and maintain office supplies and coordinate procurement of routine administrative materials
- Act as the liaison among key executives, staff, other employees, and the public.
- Prepare a variety of reports, documents, spreadsheets and correspondence using Word and Excel software, and enter sensitive data in the Bureau’s data systems.
- Interact in person and by telephone, and handle and/or refer inquiries concerning work activities/projects.
- Maintain the Division’s organizational chart, phone listing, and distribution lists
- Assist with onboarding new employees and offboarding employees, as needed.
- Represent the Division of Forensic Services professionally and maintain positive working relationships across the agency.
- Fulfill other administrative duties, as assigned.

Minimum Qualifications Candidates must be currently reachable on the appropriate eligible list for this title.

Transfer:
Candidates must have permanent status as an Administrative Assistant 2 and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title within two salary grades of this position.

Additional Comments The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Brianna Cherrier

Telephone

Fax (518) 486-3897

Email Address brianna.cherrier@omh.ny.gov

Address

Street 44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #225454 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.