Position Information

NY HELPNo

AgencyCivil Service, Department of

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $42955 to $53731 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 PM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Empire State Plaza, Agency Building 1

City Albany

StateNY

Zip Code12239

Job Specifics

Minimum Qualifications Eligible for a Section 70.1 transfer.

Duties Description The incumbent of this position within the Eligible List Unit and perform a variety of tasks related to the establishment and maintenance of eligible lists. Duties may include but are not limited to the following:

• Utilize the Eligible List Management System (ELMS) to establish hundreds of eligible lists per year, including special military lists.
• Develop a strong working knowledge of the ELMS system and processes
• Navigate and utilize various internal systems such as ELMS, NYSTEP and Lookup to verify candidate information, generate reports and research issues.
• Arrange for score notices to be mailed to candidates; notices for small examinations (less than 300) are manually folded and stuffed in-house; large examinations (anything over 300) require coordination for bulk mailing.
• Review requests for and process eligible list revocations, restorations, list change notices, fee due releases, promotion unit changes, list appropriateness determinations, eligible list expiration date extensions, etc.
• Prepare forms and correspondence
• Communicate with various DCS staff via email and telephone regarding the establishment and status of eligible lists
• Maintain various work logs utilizing EXCEL and WORD
• Maintain files and procedures; update procedures as necessary.
• Supervise and provide training to assigned staff

Additional Comments AUTHORIZATION TO FILL THIS POSITION IS PENDING DIVISION OF BUDGET APPROVAL

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Mary Jane McGuire

Telephone (518) 473-4306

Fax (518) 473-4331

Email Address resumes@cs.ny.gov

Address

Street Empire State Plaza

Agency Building 1

City Albany

State NY

Zip Code 12239

 

Notes on ApplyingPlease include the title and vacancy ID on your resume and cover letter.