Position Information

NY HELPSNo

55-b/c EligibleNo

AgencyHomes and Community Renewal

TitleContract Management Specialist 2

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $90582 to $114585 Annually

Employment Type Full-Time

Appointment Type Permanent

InternshipNo

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 38-40 State Street

City Albany

StateNY

Zip Code12207

Job Specifics

Duties Description Directly reporting to the Contract Management Specialists 3 (Gr 27), this position will:
• Maintain working knowledge of New York State, DHCR, and HTFC rules and regulations as they relate to contracts and purchasing.
• Provide guidance and assistance to program managers in the areas of compliance with State finance and procurement laws, regulations and policies.

• Provide guidance and assistance to program managers with vendor responsibility review.

• Provide guidance and assistance to program managers with charities registration compliance.

• Verify and prepare contract packages. Review contract document submissions in the Statewide Financial System for DHCR contracts and contract amendments.

• Process DHCR contract encumbrances and dis-encumbrances, utilizing the Statewide Financial System (SFS).

• Responsible for ensuring the review of HTFC program contract packages for completeness/accuracy.

• Responsible for tasks related to establishing/updating program funding levels in HTFC Systems.

• Responsible for the funding availability related to encumbering and de-obligating program contracts.

• Establish contracts in HTFC systems for programs that require OFA to complete this task.

• Maintain complete and accurate contract data spreadsheets.

• Work with the Office of General Services (OGS) and the Business Services Center (BSC) to facilitate transactions related to lease administration for multiple locations.

• Maintain lease payment tracking spreadsheets, following up as needed with the BSC, landlords and lease management representatives as needed.

• Assist with coordinating insurance policy renewals with internal agency staff and OGS Bureau of Risk and Insurance Management.

• Assist with annual Internal Control audits, OSC Prompt Contracting report and FOIL requests.

• Assist with purchasing for DHCR & HTFC by obtaining prices, shipping costs and other required information from suppliers, websites, NYS Preferred Source vendors and OGS Centralized contract vendor.

Minimum Qualifications *MUST BE IMMEDIATELY REACHABLE ON THE CIVIL SERVICE LIST OR IN A CIVIL SERVICE TITLE ELIGIBLE FOR TRANSFER. IF YOU DO NOT MEET THESE QUALIFICATIONS, YOU ARE NOT ELIGIBLE FOR THIS POSITION*

When applying, please note how you meet the minimum qualifications.

Additional Comments *MUST BE IMMEDIATELY REACHABLE ON THE CIVIL SERVICE LIST OR IN A CIVIL SERVICE TITLE ELIGIBLE FOR TRANSFER. IF YOU DO NOT MEET THESE QUALIFICATIONS, YOU ARE NOT ELIGIBLE FOR THIS POSITION*

Please provide current resume when applying.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources

Telephone

Fax

Email Address Job.opportunities@hcr.ny.gov

Address

Street 38-40 State St

City Albany

State NY

Zip Code 12207

 

Notes on ApplyingPlease submit a current resume. Must be immediately reachable on the Civil Service list or eligible for transfer. If you are not on the list, or in a civil service title eligible for transfer, you are not eligible for this position.