Position Information

NY HELPSNo

55-b/c EligibleNo

AgencyGeneral Services, Office of

TitleAdministrative Assistant 2 - VID 227329

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $62477 to $75686 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

InternshipNo

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Jefferson

Street Address 317 Washington Street

City Watertown

StateNY

Zip Code13601

Job Specifics

Duties Description Duties include, but are not limited to:
• Assist Design & Construction's Program Administrative Liaisons (PAL) with D&C recruitment efforts.
• Assist with tracking and maintaining personnel information within database systems and files.
• Assist in the On-boarding and Off-boarding (bring up on Friday) of D&C staff.
• Update and maintain all D&C organization charts.
• Track yearly performance evaluations, probation reports and traineeship evaluations as well as send out reminders to supervisors for upcoming probations and traineeships.
• Distribute and management of new employee welcome program.
• Maintain an inventory of supplies and equipment.
• Administration of safety boot program for D&C employees.
• Submit LATS requests and manage LATS account permissions such as on-call tab, AWS, and biweekly totals.
• Manage state job postings and distribute them to appropriate staff.
• Maintain shared mailbox by ensuring emails are responded to in a timely manner or forwarding them to appropriate staff.
• Assist PAL with all personnel related matters.
• Perform other duties as assigned.

Operational Needs:
• Travel may be required (approximately 10%).
• Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required or otherwise demonstrate the capacity to meet the transportation needs of the job.

The Office of the General Services (OGS) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OGS Design and Construction (D&C) will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OGS D&C employees may telecommute up to 4 days per pay period

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 13 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

OR

52.7 Non-Competitive Promotion:
If there are no more than three qualified candidates in the promotion field for this position, the agency will request approval from the Department of Civil Service to fill this position via a non-competitive promotion (NCP) examination, pursuant to Section 52.7 of the Civil Service Law. To be eligible for the NCP, candidates must meet the following qualifications: Current New York State Office of General Services employee with one year or more of qualifying permanent service as an Administrative Assistant 1 and must not have failed the two most recent exams.?

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/KB

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.