Position Information

NY HELPSNo

55-b/c EligibleNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleOffice Assistant 3 (Human Resources)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59049 to $71719 Annually

Employment Type Full-Time

Appointment Type Permanent

InternshipNo

Jurisdictional Class Competitive Class

Travel Percentage 1%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Tompkins

Street Address Finger Lakes Regional Office

2221 Taughannock Park Road

City Trumansburg

StateNY

Zip Code14886

Job Specifics

Duties Description Under the supervision of the Human Resources Specialist 1, SG-18, the Office Assistant 3 (Human Resources) performs advanced administrative and paraprofessional work in support of the Regional Business Office in the Finger Lakes Region. Duties include, but are not limited to, the following:

• Oversee annual and seasonal staff in support of operations functions.
• Create yearly projection sheets.
• Respond to routine employee inquiries regarding health insurance, retirement, workers’ compensation, Family Medical Leave Act, and time and attendance systems.
• Prepare and send out annual canvass of seasonal employees.
• Coordinate appointment packages, send out soft letters, assemble orientation packages, and process new hire onboarding materials.
• Function as the primary timekeeper, auditing timecards and leave requests across the region for accuracy and policy compliance.
• Serve as the Regional Network Account Manager (NAM): process onboarding and offboarding of employees for email, computers and cellphones.
• Serve as the Leave & Accrual Tracking System (LATS) Regional Contact and timekeeper for the region, answers questions and updates hours as needed.
• Process permanent, provisional, temporary, and seasonal hiring packets.
• Administer the regional Accident Reporting Structure (ARS), tracking all occupational injury incidents.
• Prepare, verify, and process personnel transaction paperwork.
• Participate in job fairs for seasonal recruitment as needed in the region.
• Oversee or direct the work of lower-level clerical staff, ensuring accuracy and workflow continuity.

Minimum Qualifications The Civil Service Eligible list for this title will be canvassed.

You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:

Reassignment Qualifications:
Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as an Office Assistant 3 (Human Resources); if you have less than one year, you must be reachable on the current Office Assistant 3 (Human Resources) eligible list for this location.

70.1 Transfer Qualifications:
At least one year of permanent or contingent-permanent qualifying service as a Grade 12 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.

Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Additional Comments Operating Needs:
• Must possess and maintain a valid driver’s license that allows the candidate to operate a vehicle in New York State as a term and condition of employment.
• Must be experienced with Microsoft Office, including Word, Excel, and Outlook.

BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:

Paid Time Off:
· 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.

Health Care Benefits:
· Eligible employees and dependents can pick from a variety of affordable health insurance programs.
· Family dental and vision benefits at no additional cost.
· Health Insurance Opt-Out: This program may be available to eligible employees who have other employer sponsored health insurance coverage.

Additional Benefits:
· New York State Employees’ Retirement System (ERS) Membership
· NYS Deferred Compensation
· Health Insurance coverage in retirement
· Health Care Spending Account (HSA)
· Dependent Care Advantage Account
· Adoption Advantage Account
· Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
· Tuition Assistance programs for CSEA/PEF and M/C employees
· Public Service Loan Forgiveness (PSLF)
Paid Parental Leave

Learn more about our benefits for permanent state employees, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Ronda Williamson

Telephone

Fax

Email Address FL.Employment@parks.ny.gov

Address

Street 2221 Taughannock Park Road

City Finger Lakes

State NY

Zip Code 14886

 

Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Please submit your resume and cover letter as a Word or PDF attachment. We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud.”

Your application must be received by November 16, 2026 and submitted via email to FL.employment@parks.ny.gov. You must include “Vacancy ID 228511 - Office Assistant 3 (Human Resources)” in the subject line of your email. Failure to do so may result in not being considered for the position.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. Failure to demonstrate that you meet the minimum qualifications, and operating needs may result in your resume not being considered for this position.

Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service, and ensuring equal access to opportunities. OPRHP encourages people with disabilities to apply. We provide reasonable and religious accommodations for any part of the application and hiring process. If you have a disability or special need that requires accommodation, please send a request to the Equal Opportunity Unit at ReasonableAccommodation@parks.ny.gov or (518) 486-7754.

Please be advised that New York State Office of Parks, Recreation and Historic Preservation does not use E-Verify and does not offer sponsorship for employment visas statuses (i.e. H-1B, Self-Sponsorship, STEM OPT). Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.