Position Information

NY HELPSNo

55-b/c EligibleNo

AgencySUNY Brockport

TitleAdministrative Assistant 1 - College of Education & Health - NY HELPS

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $49841 to $49841 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

InternshipNo

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

"Other" Explanation Monday through Friday<br />

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Monroe

Street Address 350 New Campus Drive

City Brockport

StateNY

Zip Code14420

Job Specifics

Duties Description Essential Functions:

Manages Faculty Scholarship Account (FSA) budget and travel reimbursements in collaboration with College of Education and Health (CEH) department administrative assistants and the Assistant Dean
Assists with scheduling and staffing for CEH events and meetings, including reserving space, preparing materials, taking notes and meeting minutes, processing food waivers and orders, and creating flyers and other event materials
Assists with course and program enrollment tracking and catalog updates
Coordinates processes to recognize students on the Dean’s List
Coordinates communication among the Deans, department chairpersons, faculty, staff, administrators, and students. Reviews incoming correspondence and reports, determines significance and appropriate follow-up, and refers matters to the Associate Dean, Assistant Dean, or other appropriate personnel
Assists the AA2 with College budget management, purchasing supplies and equipment, account tracking, VISA card payments, monthly summaries, and other tasks as needed
Supervises student workers and assigns and monitors daily and weekly tasks
Oversees daily operations of the Dean’s Suite, including answering and directing telephone calls, responding to routine questions, sorting and distributing mail, scheduling meetings, maintaining calendars and common areas, coordinating shredding services, maintaining student issues and personnel files, and performing other office duties as needed
Orders awards and promotional items, obtains project bids, maintains faculty accomplishment records, oversees Daily Eagle submissions, and provides faculty accomplishment information for The Port and other College or University communications
Supports the Student Leadership Team and related activities
Co-administers conference room calendars and assists with scheduling and coordination of shared College spaces

Minimum Qualifications Minimum Qualifications:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.
COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.
OR
Transfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test.)

Additional Comments https://www.schooljobs.com/careers/brockport/jobs/5543292/administrative-assistant-1-college-of-education-health-ny-helps?pagetype=jobOpportunitiesJobs

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Ezgi Erdogan

Telephone 585-395-5938

Fax 585-395-5275

Email Address eerdogan@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

 

Notes on Applyinghttps://www.schooljobs.com/careers/brockport/jobs/5543292/administrative-assistant-1-college-of-education-health-ny-helps?pagetype=jobOpportunitiesJobs