Position Information

NY HELPSYes

55-b/c EligibleYes

AgencyCivil Service, Department of

TitleProgram Outreach Specialist 1

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $70139 to $87034 Annually

Employment Type Full-Time

Appointment Type Permanent

InternshipNo

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Empire State Plaza, Agency Building 1

City Albany

StateNY

Zip Code12239

Job Specifics

Duties Description The Division of Statewide Fellowship Programs manages several selective fellowship programs that provide "pipelines" to attract talented, diverse candidates to the New York State workforce. Since 2013, these programs have placed more than 850 candidates in dozens of State agencies and authorities. Through educational programming, networking events and mentorship, our division provides high-quality experiences for our Fellows. The Division also manages the New York State Internship Program, another pathway to State Service for college students across the State.

The Program Outreach Specialist 1 is responsible for assisting the Director of Statewide Fellowship Programs in conducting outreach to prospective and current interns and Fellows. The candidate will lead the transformation and re-branding of the Statewide Internship Program. This work will include developing a short-term and long-term plan for re-launch of the program; working with the Department of Civil Service’s Public Information Office on rebranding; and updating and centralizing the application process. A key goal for this position is increasing participation in both the NYS Internship Program and various existing (and new) Fellowship programs.

The Program Outreach Specialist 1 duties in Statewide Fellowship Program will include but are not limited to the following:

• Conduct outreach with schools across New York State to advertise the NYS internship program;
• Initiate and develop key relationships with career centers at colleges and universities across the State, and maintain ongoing communication with those offices;
• Serve as liaison with SUNY and CUNY Administration;
• Work closely with the Center for Careers in Government to recruit students for internships across State agencies and authorities;
• Support agencies in posting and recruiting interns on a semesterly basis;
• Develop statewide learning and professional development programming for interns participating in the NYS internship program;
• Evaluate internship program transformation efforts by conducting focus groups and other evaluations;
• Audit internship postings and track posting data on a semesterly basis;
• Support the Director and Fellowship Program Manager in internship and Fellowship recruitment events at schools across the State;
• Provide individualized career counseling to second-year Fellows to support their post-Fellowship career goals and transition into permanent employment opportunities;
• Assist with other tasks as assigned.

Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Six years of professional experience in a position where the primary (50% or more of the time) responsibility was the extensive promotion and representation of programs and services for public and/or private organizations for the purpose of increasing participation in, or utilization of, these programs and services.

Substitutions: An associates degree substitutes for two years of the above experience; a bachelor’s degree for four.

REASSIGNMENT QUALIFICATIONS:
Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as a/an Program Outreach Specialist 1, if less than one year, you must be currently reachable on the Program Specialist 1 eligible list for the Albany location if one exists.

COMPETITIVE QUALIFICATIONS:
You must be reachable on the current eligible list or eligible for transfer.

70.1 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service.

52.6 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service.

For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. You can write to the Examination Information Desk of the NYS Department of Civil Service for a list of acceptable companies who provide this service. This information can also be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

SUBSEQUENT 55B/C QUALIFICATIONS:
A subsequent 55 B/C appointment may be considered if you have one year of permanent, contingent-permanent, or 55 B/C service in an eligible position allocated to Grade 16. To be considered, you must provide a copy of your letter of eligibility with your response.

55 B/C QUALIFICATIONS:
Current permanent non-competitive state employees certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are:

Six years of professional experience in a position where the primary responsibility was the promotion and representation of programs and services to public organizations or the general public for the purpose of increasing participation in, or utilization of, these programs and services.

Substitutions: An associates degree substitutes for two years of the above experience; a bachelor’s degree for four. A master’s degree substitutes for an additional year of experience.

PREFERRED QUALIFICATIONS:

• Master’s degree is strongly preferred.
• 2 years relevant experience (including internships) in student support, career services, admissions or school counseling.
• Experience with event planning and logistics.
• Familiarity with New York State government preferred but not required.

Additional Comments #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package.

The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity.

Among its duties, the Department:

• Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.
• Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives.
• Assists municipal agencies with civil service administration of more than 360,000 local government employees.
• Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)

NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.

The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to DCSRA@cs.ny.gov

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Office of Human Resources and Administrative Planning

Telephone 518-473-4306

Fax

Email Address YourFutureBeginsHere@cs.ny.gov

Address

Street Empire State Plaza, Agency Building #1

Floor #10 Office of Human Resources and Administrative Planning

City Albany

State NY

Zip Code 12239

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email.