Review Vacancy
Date Posted: 08/18/15
Applications Due: 09/01/15
Vacancy ID: 23063
Position Information
NY HELPNo
AgencyTaxation & Finance, State
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $45573 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 9 AM
To 5 PM
Flextime allowed? Yes
Mandatory overtime? No
Compressed workweek allowed? Yes
Telecommuting allowed? No
Location
County Albany
Street Address W.A. Harriman State Office Campus
City Albany
StateNY
Zip Code12227
Job Specifics
Minimum Qualifications Open to NYS employees with one year of permanent or contingent permanent status as a Secretary 1
-OR-
In a title designated appropriate for Section 70.1 transfer of the Civil Service Law.
-OR-
Reachable on appropriate Civil Service eligible list.
Duties Description The incumbent of this position must be able to perform the following essential functions:
1. Manage and coordinate day-to-day administrative and secretarial activities for the office.
2. Open, review, sort and distribute incoming mail and review outgoing correspondence for spelling and grammar accuracy making sure all supporting schedules are attached and ensuring bureau standards are met.
3. Transmit instructions from supervisors to appropriate staff orally, in writing or electronically and follow-up to see that instructions are followed and deadlines met.
4. Schedule meetings, manage and maintain calendar and arrange conferences as required.
5. Answer the telephone, respond to questions and refer calls requiring technical knowledge to appropriate staff.
6. Design, set up and maintain electronic and hard-copy filing systems.
7. Maintain and update office procedure manuals, accounting procedures manuals, external and internal financial reporting lists, roster and organization charts.
8. Make travel arrangements and lodging reservations.
9. Using the PC, proficient keyboard skills are required in order to type reports, memos, letters and other documents, including monthly reports, organization charts and floor charts.
10. Produce various ad hoc reports.
11. Maintain the Management Information System and first line analysis of production and inventory tracking reports generated by the system.
12. Must be able to meet the Department’s time and attendance rules and regulations
Additional Comments Work hours to be determined.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Brenda Attanasio
Telephone 518-402-3612
Fax
Email Address Brenda.Attanasio@tax.ny.gov
Address
Street W.A. Harriman State Office Campus
Bldg 8, Room 226
City Albany
State NY
Zip Code 12227
Notes on ApplyingQualified and interested candidates should submit a letter of interest and resume. Candidates should include their SSN with their letter of interest in order to confirm their eligibility for transfer
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