Review Vacancy
Date Posted: 08/21/15
Applications Due: 09/04/15
Vacancy ID: 23141
Position Information
NY HELPNo
AgencyTaxation & Finance, State
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address W.A. Harriman State Office Campus
Building 8
City Albany
StateNY
Zip Code12227
Job Specifics
Minimum Qualifications Open to NYS employees with one year of permanent or contingent permanent service as a Secretary 1,
-OR-
Reachable on the appropriate Civil Service eligible list;
-OR-
NYS employees with one year or more of permanent or contingent permanent service in a title that is eligible to 70.1 transfer to Secretary 1 under Civil Service Law.
Duties Description Under the supervision of a Secretary 2 in the Contact Center Division, the incumbent will perform the following duties:
• Manage and coordinate the principal day-to-day administrative and secretarial activities for the office.
• Screen correspondence and telephone calls in accordance with office procedures; refer technical matters to the appropriate program staff.
• Communicate effectively with internal and external (other state agency) customers, both verbally and in writing.
• Manipulate an alphanumeric keyboard to use and navigate various computer systems and applications.
• Maintain tracking systems for correspondence and assigned projects; set and meet deadlines for responses; develop and prepare reports.
• Design, set up and maintain filing systems and work flows for electronic and hard copy data for the office.
• Perform administrative tasks such as scheduling meetings; making travel arrangements; maintaining calendars; recording and distributing meeting minutes; and evaluating priorities.
• Adhere to the Department's time and attendance rules and regulations.
Additional Comments Work hours to be determined. The Department of Taxation and Finance screens all prospective employees to ensure compliance with income tax filing requirements for the three previous tax filing years. Candidates, who are not current Department employees, are required to complete and sign Form HRM-241, Validation of Tax Compliance. Candidates who are not in compliance with filing requirements cannot be offered a position with the Department.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Cynthia Justice
Telephone 518 591-1997
Fax
Email Address Cynthia.Justice@tax.ny.gov
Address
Street W.A. Harriman Campus
Building 8, Room 900
City Albany
State NY
Zip Code 12227
Notes on ApplyingPlease provide SSN in order to determine eligibility.
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