Review Vacancy
Date Posted: 08/25/15
Applications Due: 09/09/15
Vacancy ID: 23211
Position Information
NY HELPNo
AgencyAddiction Services and Supports, Office of
TitleOffice Assistant 3
Occupational CategoryAdministrative or General Management
Salary Grade14
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $45018 to $54678 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address NYS Office of Alcoholism and Substance Abuse Services
1450 Western Ave.
City Albany
StateNY
Zip Code12203
Job Specifics
Minimum Qualifications Permanent status as an Office Assistant 3, G-14 and eligible for transfer, OR Eligible to transfer via 70.1 of the Civil Service Law.
Duties Description Supervise the daily operations of the Purchase Unit including one subordinate staff. Ensure that all purchases are supported by approved purchase requisitions (PRs), contain all required backup documentation, and follow all rules and regulations established by the Office of Alcoholism and Substance Abuse Services (OSAS), Office of General Services (OGS) and the Office of State Comptroller (OSC) and other control agencies where applicable. Ensure that PRs are correctly entered into the Statewide Financial System (SFS) and work closely with Business Services Center to resolve any purchase order creation issues. Utilize the Citiank Visa Purchasing Card for the purchasing of commodities from vendors who accept the Visa card following all related rules and regulations. Perform monthly visa reconciliations within the SFS system. Work with the Payments Unit staff to ensure appropriate PRs are received, required purchase orders are completed and receiving is obtained so that payments can be made on a timely basis. Work with the Budget Unit to ensure appropriate funding is available and correct coding is utilized for PRs. Prepare various monthly bank account reconciliations required by the Treasury. Ensure that all records within the unit are accurately kept in an orderly fashion, and fulfill the requirement of the agency and OSC. Other duties as required.
Additional Comments Free Parking.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Gladys Kreis, Senior Personnel Administrator
Telephone (518) 457-7676
Fax (518) 457-4880
Email Address Gladys.Kreis@oasas.ny.gov
Address
Street NYS Office of Alcoholism and Substance Abuse Services
1450 Western Ave.
City Albany
State NY
Zip Code 12203
Notes on ApplyingIf interested, please submit a cover letter and your current resume.
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