Review Vacancy
Date Posted: 08/27/15
Applications Due: 09/11/15
Vacancy ID: 23267
Position Information
NY HELPNo
AgencyAttorney General, Office of the
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Human Resource Management Bureau
The Capitol
City Albany
StateNY
Zip Code12224
Job Specifics
Minimum Qualifications REACHABLE ON THE CIVIL SERVICE LIST FOR SECRETARY 1, PERMANENT OR CONTINGENT PERMANENT STATUS AS A SECRETARY 1, OR ELIGIBLE FOR TRANSFER.
Duties Description •Secretary to 7 professional level staff members. All work should be done accurately and on a timely basis.
•Draft appointment, promotion, probation, and non-select letters using Word template.
•Monitor “Investigator Jobs” electronic recruitment in-box daily; file resumes in appropriate directory.
•Fold and mail canvass letters; track responses and code Civil Service lists appropriately.
•Maintain follow-up file; retrieve and distribute materials.
•Scan large recruitment files.
•Assist Labor Relations staff by creating files and sending out certified mail upon request.
•Maintain office equipment including copier, fax, and printers.
•Manage HRM electronic calendar, and coordinate the use of conference rooms.
•Track attorney registration – on a monthly basis must check Office of Court Administration (OCA) website for any attorneys whose registration is due to expire. Notify Administrative Assistant of any late registrations. Update Attorney Registration log with new hires and remove any who have left the OAG.
•Answer the main phone line and respond to routine HR questions. Refer more complex calls to appropriate staff member.
•Greet visitors to the Bureau.
•Open and sort mail, order supplies, and maintain supply room.
•Perform other duties as assigned.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Brianna Guckemus
Telephone (518) 776-2500
Fax (518) 915-7754
Email Address brianna.guckemus@ag.ny.gov
Address
Street NYS Office of the Attorney General
The Capitol
City Albany
State NY
Zip Code 12224
Notes on ApplyingPlease return cover letter and current resume to Brianna.Guckemus@ag.ny.gov. Please include Vacancy ID#23267 in the subject line. Will accept faxes and mailed copies as well.
*Please note if you recently applied to Vacancy ID#22916 you do not need to apply again. Your application will be given full consideration for the position.
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