Review Vacancy
Date Posted: 08/27/15
Applications Due: 09/11/15
Vacancy ID: 23295
Position Information
NY HELPNo
AgencyAddiction Services and Supports, Office of
TitleOffice Assistant 3
Occupational CategoryAdministrative or General Management
Salary Grade14
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $45018 to $54678 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 5%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address NYS Office of Alcoholism and Substance Abuse Services
1450 Western Ave.
City Albany
StateNY
Zip Code12203
Job Specifics
Minimum Qualifications NYS employee with permanent status as an Office Assistant 3 and interested in transfer ~OR~ Reachable for permanent appointment on the current Civil Service eligible list for Office Assistant 3 (Principal Clerk, former title) ~OR~ eligible for transfer via Section 70.1 of the Civil Service Law. FOR PROVISIONAL APPOINTMENT: promotional qualifications are, one year as an Office Assistant 2 (Clerk 2, former title); or one year of permanent service in a clerical, keyboarding, or paraprofessional title allocated to Grade 7 or higher.
Duties Description The incumbent’s duties include, but are not limited to: oversight of mail room services, supply and equipment inventories, reproduction services, fleet management, liaison with the building superintendent, receipt and distribution of supplies and other equipment; work closely with OASAS staff to ensure agency policies are implemented; order supplies for the Albany stock room as required; prepare purchase requisitions for goods and services; coordinate between staff and building management related to building issues; perform timely and accurate data entry ( e.g. SFS, Equipment and Stockroom Inventory, etc.); act as the agency’s Records Management Officer to coordinate the preparation, transmission and retrieval of records with the NYS Records Center; coordinate fleet operations; work with staff and supervisors to identify and evaluate Office Services operations for cost savings measures and efficiencies as warranted; coordinate the conference room set ups and assist with set ups as necessary; supervision of Office Services unit staff; and other duties as assigned.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Brenda Beardsley, Director of Personnel
Telephone (518) 457-7676
Fax (518) 457-4880
Email Address Brenda.Beardsley@oasas.ny.gov
Address
Street NYS Office of Alcoholism and Substance Abuse Services
1450 Western Ave.
City Albany
State NY
Zip Code 12203
Notes on ApplyingIf interested, please submit a cover letter, your current resume and social security number to verify your eligibility for consideration.
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