Review Vacancy
Date Posted: 09/21/15
Applications Due: 10/05/15
Vacancy ID: 23711
Position Information
NY HELPNo
AgencyPeople With Developmental Disabilities, Office for
TitleOffice Assistant 2
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 7 AM
To 3 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Monroe
Street Address OPWDD Region 1 - Finger Lakes DDSO
620 Westfall Road
City Rochester
StateNY
Zip Code14620
Job Specifics
Minimum Qualifications Must be in title or on the Civil Service eligible list for this location or be eligible for transfer under Section 70.1 in a designated title determined by the New York State Department of Civil Service.
Duties Description The OA 2 performs a variety of clerical processing and records maintenance activities associated with the Plant Maintenance and Plant Operation functions at Finger Lakes DDSO.
PRIMARY DUTIES AND RESPONSIBILITIES:
•Maintains computerized work order system. Includes entry of data, processing Work Order requests and developing reports and review of same with notification to supervisors as necessary when problems are noted.
•Develops and maintains detailed records related to construction and maintenance activities such as maintaining data both in hard copy and electronic formats in properties within the District.
•Develops and maintains environmental information such as, but not limited to, asbestos records pertaining to construction and maintenance activities.
•Maintains record systems for tracking of critical safety and health related issues such as noted citations from agencies providing oversight as OFPC, DOH, DQI, and others.
•Maintain training records for maintenance staff.
•Assists in assembling bid packages and contract documents for submission to Business Office for necessary maintenance and construction services.
•Type correspondence in final or draft form for Plant Superintendent and other Maintenance Supervisors as necessary and directed.
•Assists Supervisors in time and accrual processing.
•Takes meeting minutes, types and distributes
•Schedules appointments for the Plant Superintendent and performs other general receptionist duties.
•Communicates with others in a professional manner in regards to activities of the work unit.
•Other duties associated with this job title as assigned.
Additional Comments Submit cover letter and resume by 10/5/15. Please reference EOA# 15-545 in all correspondence.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Posting Department - HRMO
Telephone (585) 461-8800
Fax (585) 461-8935
Email Address fl.hrbids@opwdd.ny.gov
Address
Street OPWDD Region 1 - Finger Lakes DDSO
620 Westfall Road
City Rochester
State NY
Zip Code 14620
Notes on ApplyingSubmit cover letter and resume by 10/5/15. Please reference EOA# 15-545 in all correspondence.
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