Position Information

NY HELPNo

AgencyInformation Technology Services, Office of

TitleAdministrative Assistant/Trainee,ref. #13025

Occupational CategoryI.T. Engineering, Sciences

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52293 to $66494 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Agency Building 2, 11th Floor

City Albany

StateNY

Zip Code12220

Job Specifics

Minimum Qualifications Open to NYS employees with one year of permanent competitive service as an Administrative Assistant OR in a title G-16 or above deemed administrative under Section 52.6 of the Civil Service Law OR in a title approved for transfer under Section 70.1 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Qualifications for Administrative Assistant Trainee, NS
Also open to NYS employees in a title designated appropriate for Section 70.1 transfer to the title of Administrative Trainee 1 or Administrative Assistant Trainee 2.

Candidates with at least one year of permanent competitive service in a title allocated to G-11 or higher who have standing on the PCO or PMI eligible list or those who successfully completed the recent holding of the PATT and who have a bachelor’s degree may be eligible for transfer under the provisions of Section 70.4 of the Civil Service Law.

Candidates eligible for consideration under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Individuals certified eligible for the 55b/c program must possess a bachelor's degree to meet the education qualifications. Please provide a copy of your letter of eligibility and a copy of your unofficial transcript with your response.

Salary range above applies to candidates appointed to Administrative Assistant, G-18. The hiring rate for candidates appointed to Administrative Assistant Trainee starts at $38,941 and is based on the candidate's salary at the time of hire. Candidates hired into the traineeship will be advanced to Administrative Assistant upon the successful completion of a two-year traineeship.

Duties Description Reporting directly to the Office of Information Technology Services (ITS) Human Resources (HR), the Administrative Assistant will function as the Human Resources Liaison (HRL) for the Administrative and General Services Cluster (AGS). The incumbent will become familiar with basic HR functions, forms and processes and will work in support of cluster recruitment activity. Duties will include, but are not limited to, the following:
• Ensure Requests to Fill are complete and accurate prior to submission.
• Draft duties descriptions and desired skill sets for titles not covered under the generic IT postings, and propose revisions to previous postings to fit current needs.
• Receive qualified posting and canvass results from ITS HR and distribute to the appropriate program areas.
• Coordinate interviews with the hiring manager.
• Ensure that all forms needed to complete the appointment process for selected candidates are completed or collected at the time of interview, checked for accuracy and submitted to the PA team assigned to their cluster.
• Ensure that non-select letters are sent to interviewed candidates who were not selected, as well as, candidates with scores above the appointee.
• Collect and prepare materials needed for the classification of positions, making sure documents are accurate and complete with appropriate approvals and provide information to the assigned PA team.
• Communicate between HR and cluster for any additional information or clarification or needs that may arise.
• Responsible for replacing and issuing new employee badges.
• Responsible for keeping seating charts updated.

Additional Comments This Office of Information Technology Services position will be assigned to work within the Administrative and General Services Cluster.

Some positions may require fingerprinting.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Jeff Memole

Telephone 518-473-0398

Fax 518-402-4924

Email Address HR.Recruitment@its.ny.gov

Address

Street NYS Office of Information Technology Services

ESP, Swan Street Building, Core 4

City Albany

State NY

Zip Code 12220

 

Notes on ApplyingTo apply, please send a cover letter and resume attention Jeff Memole and indicate that you are applying for Administrative Assistant or trainee, Ref #13025. Please clearly indicate how you meet the minimum qualifications for this position. Your Social Security Number may be required in order to confirm your eligibility.