Position Information

NY HELPNo

AgencyCivil Service, Department of

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Empire State Plaza

Agency Building 1

City Albany

StateNY

Zip Code12239

Job Specifics

Minimum Qualifications Eligible for 70.1 transfer (current NYS employees only)

Duties Description The Office Assistant 2 would be assigned to support various Units within Employment Records and perform a variety of tasks for the Phone Tree, Certification, List Establishment, and List Maintenance Units. Duties may include, but are not limited to the following:

• Navigate and develop a strong working knowledge of various internal systems such as ELMS, NYSTEP and Lookup to verify candidate information, perform data entry and research issues.
• Prepare forms and correspondence.
• Maintain and update various electronic and paper files/records, procedures and tracking logs.
• Verify information required to process various appointment transactions in NYSTEP
• Request, review and track DD-214s and other supporting documentation required to process appointments.
• Communicate with various DCS staff and agency staff via email and telephone to obtain information and/or resolve issues.
• Manage the distribution and tracking of email, mail and telephone inquiries.
• Answer telephones and email inquiries from the public in accordance with established policies and Civil Service Law, Rules and Regulations.
• Create or assist in the preparation of reports, charts, graphs and tables.
• Supervise and provide training to assigned staff.

Additional Comments AUTHORIZATION TO FILL THIS POSITION IS PENDING DIVISION OF BUDGET APPROVAL

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Mary Jane McGuire

Telephone 518 473-4306

Fax 518 473-4331

Email Address Resumes@cs.ny.gov

Address

Street Empire State Plaza

Agency Building 1

City Albany

State NY

Zip Code 12239

 

Notes on ApplyingPlease include a cover letter and resume. Specify in your cover letter how you qualify for this position and the vacancy ID.