Review Vacancy
Date Posted: 04/21/16
Applications Due: 05/09/16
Vacancy ID: 29456
Position Information
NY HELPNo
AgencyAttorney General, Office of the
TitleAgency Program Aide
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade13
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $42555 to $51830 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County New York
Street Address Litigation Bureau
120 Broadway
City New York
StateNY
Zip Code10271
Job Specifics
Minimum Qualifications Open to NYS employees with one year of permanent or contingent permanent status as a Agency Program Aide or in a title designated appropriate for Section 70.1 transfer of the Civil Service Law. Candidates reachable on the eligible list for this title will be considered through a canvass and do not need to apply.
Duties Description PROVIDES LITIGATION SUPPORT TO BUREAU MANAGEMENT AND LINE ATTORNEYS
• Functions as the chief administrator of the bureau’s case management system, SilverCase.
• Directs the flow of new incoming matters to the bureau’s 80+ attorneys and other bureaus
• Ensures the case tracking system is continually updated
• Prepares reports from SilverCase
• Transmits legal papers to correct attorney, OAG bureau or other law office
• Responds to inquiries from the public and outside agencies regarding OAG services
• Directs phone calls for interim emergency relief to appropriate attorneys/ supervisors within the Litigation Bureau
• Trains new staff members in the use of SilverCase
HANDLES LEGAL DOCUMENTS AND INCOMING MAIL
• Reviews legal documents and unidentified correspondence received by the bureau via mail, facsimile and personal delivery
• Coordinates case status with Managing Clerks Office.
• Interfaces with Emergency Litigation supervisor
• Enters documents which initiates new cases on SilverCase
• Searches SilverCase to find where unidentified documents belong
• At Deputy Bureau Chief direction, assigns cases to nine sections, other bureaus, other State agencies or court to which they belong, maintaining a separate database to track miscellaneous correspondence
• Identifies the procedural status of all cases and the responsible attorney which requires the ability to identify Orders to Show Cause and other documents which require immediate attention
• Insure that responsible supervisors receive and act timely on those papers
• Obtains court docket sheets via the PACER (Public Access to Court Electronic Records) docketing system
• Notifies appropriate attorneys, local, State, or federal agencies, or courts if documents are received in error, via telephone, and then sends them via mail or fax
MAINTAINS SILVERCASE SYSTEM
• Maintains accurate and complete case records by entering data
• Opens and closes cases, and corrects entries when necessary
• Exhibits substantial discretion in determining what data to enter and selecting closing notations, pursuant to Bureau policy
Additional Comments Ideal candidate will have knowledge of legal documents, State agency functions and jurisdictions and court procedures
as well as analytical ability to direct the flow of new work.
The Office of the Attorney General is an equal opportunity employer and is committed to workplace diversity.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name William Harrison
Telephone (518) 776-2500
Fax (518) 915-7754
Email Address william.harrison@ag.ny.gov
Address
Street Office of the Attorney General, Human Resources Managment Bureau
The Capitol
City Albany
State NY
Zip Code 12224
Notes on ApplyingPreferred method of applying is via e-mail. Please include vacancy ID #29456 and current resume.
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