Position Information

NY HELPNo

AgencyTransportation, Department of

TitleAdministrative Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $39751 to $49930 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37 1/2

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 50 Wolf Road

City Albany

StateNY

Zip Code12232

Job Specifics

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description Administrative aides will perform general activities in support of the Personnel Bureau as assigned, including, but not limited to:

• Processing transactions for employee appointments, promotions, terminations, leaves and any other personnel or health insurance transactions as required,
• Review transaction requests to insure that the request is appropriate and complete,
• Required to prepare transaction requests, and obtain Preferred List Clearance Codes for appointments,
• Resolve certification issues along with any issues regarding transaction requests,
• Manage the use and maintenance of departmental, interdepartmental, open competitive and transition lists through software system used in Personnel: ELMS,
• Assist in the maintenance of the Main Office personnel history folders, including: storing, retrieving and purging files,
• Confer with Personnel Administrators, Payroll Unit, Civil Service Examiners as required
• Provide assistance to Office Managers as well as Personnel Administrators, creating reports, gathering and tracking various information,
• Additional assignments as required.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Shawn Stiffler

Telephone 518-457-6460

Fax

Email Address Shawn.Stiffler@dot.ny.gov

Address

Street NYS Department of Transportion

50 Wolf Road, 1PL

City Albany

State NY

Zip Code 12232