Position Information

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Job Specifics

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55-b/c service in a title SG-7 or higher and otherwise eligible for transfer under Civil Service Law, or reachable on the current Civil Service eligible list for this title.

Preferred Qualifications: Ability to work independently and as a team member with strong attention to detail and accuracy along with strong mathematical skills; good verbal and written communication skills; familiarity with Oracle Financial Management System and the Statewide Financial Systems (SFS) is preferred.

Duties Description The Office Assistant 2 (Calculations) is responsible for auditing and processing local assistance grant vouchers, ensuring that only allowable expenditures are reimbursed in accordance with a contract's terms and conditions. Duties will include, but are not limited to:

• Processing of state and federal local assistance performance and expenditure based voucher claim packages for DCJS and hosted agencies as appropriate;
• Ensuring proper accounting techniques and DCJS and Office of the State Comptroller (OSC) guidelines are utilized and adhered to during processing;
• Reviewing and processing fiscal reports for state and local spending;
• Assisting with programmatic aspects and payment processing to grantees for a Special Local Assistance Program;
• Conducting a review of Minority and Women-Owned Business Enterprises (MWBE) transactions/vouchers associated with contracts containing Appendix M as pre-established procedures;
• Communicating verbally and in writing with grantees, Office of Program Development and Funding (OPDF) and other finance staff regarding issues and/or problems with audit claim packages;
• Processing disencumbrances accurately and timely and according to established procedures;
• Performing administrative tasks related to certain funded programs, as assigned;
• Processing audited vouchers into Oracle Financial System (OFS) based on established procedures ensuring prompt reimbursement to the grantees;
• Scanning approved contracts and certified voucher claim packages into 170 Systems, an electronic document storage system, ensuring automatic attachment within OFS, where appropriate; and
• Assisting in the training of new Office Assistants 1 and interns.

Additional Comments REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sandra van Kampen, Director of Workforce Diversity and Equity Program Unit at 518-485-7962.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Diane Nightingale

Telephone (518) 402-0605

Fax (518) 457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting #30265 on your cover letter.