Review Vacancy
Date Posted: 06/27/16
Applications Due: 07/12/16
Vacancy ID: 31072
Position Information
NY HELPNo
AgencyInsurance Fund, State
TitleSecretary 2
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade15
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $46252 to $57765 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 10%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 PM
To 5 PM
Flextime allowed? Yes
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address 15 Computer Drive West
City Albany
StateNY
Zip Code12205
Job Specifics
Minimum Qualifications YOU MUST BE A CURRENT STATE EMPLOYEE TO BE ELIGIBLE FOR APPOINTMENT TO THIS POSITION.
Reachable on the current Civil Service eligible list for this title; or eligible for transfer under Section 70.1 of the Civil Service Law. Please note that 70.1 transfer candidates may be required to pass a typing test.
Duties Description Provide administrative support in the Benefits Unit. Duties may include but are not limited to:
•Review incoming correspondence for the Employee Benefits Division. Make recommendations to Manager or refer to appropriate person for reply. (i.e., read all incoming correspondence, reports, etc. Decide what information manager will need to respond. When information is received, review it to insure that it is complete/covers all necessary information.
•Gather data relevant to complex or unusual inquiries in order to provide a basis for a reply or a decision and/or draft the reply. (i.e., Research problem and gather all necessary information to answer questions raised. Trace transactions as far back as necessary to insure that all collected information is accurate. Prepare response to correspondence and submit to manager for review.)
•Answer the telephone, respond to questions concerning policy or procedures and refer calls to appropriate staff member for very technical information.
•Respond to questions concerning program, policy and procedure.
•Monitor and track status of Employee Benefit activities.
•Prepare responses to letters concerning program, policies and procedures for own or supervisor's signature.
•Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Insure that appropriate background material is attached.
•Design, set up and maintain files (including electronic) of correspondence/documents, code and file material, search for requested material and periodically purge obsolete material for storage in records center or for disposal.
•Arrange conferences; assemble and coordinate background materials for meetings and conferences. Attend such conferences and prepare a summary of the meeting's conclusions or agreed upon courses of action.
Additional Comments Please identify your current Civil Service title in your cover letter.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Louis LaMay
Telephone
Fax 518-437-1618
Email Address hr@nysif.com
Address
Street 15 Computer Drive West
City Albany
State NY
Zip Code 12205
Notes on ApplyingPlease include the position title and vacancy id number on your cover letter. Also include your current Civil Service title. Candidates should mail a resume and cover letter to 15 Computer Drive West, Personnel, Albany, NY 12205 or fax to 518-437-1618. Resumes may also be e-mailed to hr@nysif.com.
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