Position Information

NY HELPNo

AgencyUniversity at Albany

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Accounting Office, SUNY Albany

1400 Washington Avenue

City Albany

StateNY

Zip Code12222

Job Specifics

Minimum Qualifications •Candidates must have a reachable score on the Office Assistant 2 (Calculations) list; or
•Have a current permanent appointment with 1 year of service as a Office Assistant 2 , or as a title eligible for transfer to Office Assistant 2; or
•Appointment as Office Assistant 2 here at UAlbany with less than 1 year of service (remainder of probationary period to be completed in new assignment); or
•Be a former state employee eligible for reinstatement to the title of Office Assistant 2

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.
•A completed application is required to be considered for this position
•All applicants must meet at least one of the above requirements
•Any applications received that do not meet at least one of the above requirements will be considered unqualified and will be discarded
Application available (Please copy, cut and paste into browser) via:
http://www.albany.edu/hr/assets/CS_Employment_Application.pdf

Duties Description Daily Responsibilities:
• Post cash sheets in Disbursements and Receipts
• Run/Print check register report; post in cash disbursements;
• Reconcile Disbursements and Receipts to UAPAYSUM /PS
• Process Allocation transfers , maintain records for all processed transfers
• Process Expenditure transfers, maintain records for all processed transfers
• Voucher Pell, SEOG, SUSTA, etc. and file.
• Print, Sort, and Distribute all Vouchers Pell, SEOG, SUSTA, Perkins, DL, etc.
• Respond to email and telephone inquiries regarding various concerns on State and IFR accounts
• Bursar's Office "bag run" completed daily



Semi-Monthly Responsibilities:
• Run PS reports for International Education, Alumni Dues, Class Dues and IELP (12)
• Request third party checks; distribute appropriately with semi-monthly general revenue summary report
• Revenue Summary Reconciliation
• Prepare ACH Summaries and emails


Monthly Responsibilities:
• Process monthly recharges for Graphics, Telephone, Postage, and Rapid copy amongst various other departmental recharges (i.e. Parking, Student Life, Software, etc.) and maintain records of all SUNY Only Transfers (formerly FM22) and SFS Transfers (formerly AC22), and recharges processed
• Monthly reconciliations of Pell, SEOG, and SUSTA



Misc. Responsibilities (as needed):
• Post manual checks, third party checks and IFR refund checks
• Pull Cash Sheets
• Assist with IFR inquiries
• Add and update IFR customer information on PeopleSoft
• Update Signatory information on CENT system
• CENT Security

Additional Comments Please mail your resume/application (55 B/C letter if applicable) Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER, http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,
resume (S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking transfer or reinstatement) to:
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@albany.edu

Address

Street Human Resources, UAB 300

1400 Washington Avenue

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingPlease mail your resume/application (55 B/C letter if applicable) Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER, http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,
resume (S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking transfer or reinstatement) to:
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222