Position Information

NY HELPNo

AgencyUniversity at Albany

TitleOffice Assistant 2 (Keyboarding)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Alumni Association, 1400 Washington Avenue

City Albany

StateNY

Zip Code12222

Job Specifics

Minimum Qualifications •Candidates must have a reachable score on the Office Assistant 2 (Keyboarding) list; or
•Have a current permanent appointment with 1 year of service as a Office Assistant 2 (or as a title eligible for transfer to Office Assistant 2 ); or
•Appointment as Office Assistant 2 here at UAlbany with less than 1 year of service (remainder of probationary period to be completed in new assignment); or
•Be a former state employee eligible for reinstatement to the title of Office Assistant 2

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.
•A completed application is required to be considered for this position
•All applicants must meet at least one of the above requirements
•Any applications received that do not meet at least one of the above requirements will be considered unqualified and will be discarded

Duties Description
The successful candidate will support the program and services of the alumni office by managing a variety of spreadsheets and maintain alumni records in a data base program. The individual will assist with responsibilities that include processing transactions and event registrations, producing name tags, class lists and other event support. The individual will coordinate the schedule for the conference center and maintain records, documents and information related to alumni.

The individual wil l provide a wide range of administrative support to the Executive Director of the
Alumn i Association including preparation of correspondence, reports, charts, emails and other materials. The person will also design and create various promotional pieces through the use of desk top publishing software.

The individual will execute a variety of tasks crucial to the efficient operation of the Alumni Association including orderi ng supplies, managing office equipment, answering phones, opening mails and managing the Alumni Association e-mailbox.

The individual will coordinate other administrative activities that support the Alumni Association function as assigned by the Executive Director and work collaboratively with coworkers and maintain an upbeat, positive attitude.

Additional Comments Please mail your resume/application to the address below. Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,)
S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking transfer or reinstatement.
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address s.mead@albany.edu

Address

Street UAB 300

1400 Washington Avenue

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingPlease mail your resume/application to the address below. Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,)
S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking transfer or reinstatement.
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222