Position Information

NY HELPNo

AgencyUniversity at Albany

TitleOffice Assistant 2 (Keyboarding)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Disabilty Resource Center, SUNY Albany

1400 Washington Avenue

City Albany

StateNY

Zip Code12246

Job Specifics

Minimum Qualifications •Candidates must have a reachable score on the Office Assistant 2 (Keyboarding) list; or
•Have a current permanent appointment with 1 year of service as a Office Assistant 2 (or as a title eligible for transfer to Office Assistant 2 ); or
•Appointment as Office Assistant 2 here at UAlbany with less than 1 year of service (remainder of probationary period to be completed in new assignment); or
•Be a former state employee eligible for reinstatement to the title of Office Assistant 2

Duties Description
• Greet all who come to the office and assist as needed
• Complete and maintain files and records related to student information; responsible for data entry and reporting of correct and accurate information; maintain various documentation including requests for accommodations
• Operate office equipment such as printers, copy machines, fax machines. Serve as liaison with service and vendor personnel
• Process student accommodation letters in a timely manner
• Use a personal computer and a variety of office software applications including word processing, email, and file management. Under the direction of professional staff, create documents in Word or uses predefined templates and form letters. Use Excel or other student information management system to maintain student database
• Answer phone calls/emails, respond to students, parent and faculty disability related questions
• Schedule appointments for professional staff
• Handle requests or directs the person or matter to the proper sources. Assist in resolving problems and ensuring satisfactory customer service
• Prepare and file DRC documents
• Receive mail or correspondence for the office. Open and/or review correspondence and determine proper disposition
• Maintain department supplies and inventories. Track status of orders and purchases. Maintain or distribute supplies as needed
• Schedule meetings and events for office staff
• Attend Division meetings
• Assist in event planning for awards ceremony, Recipe for Success, etc. (send out save the date, handle RSVPs and registration, order awards, work with catering, etc.)
• Respond to emails with general questions about DRC services, registering with the office, procedures, etc.
• Determine timeliness of office records and dispose of records over 7years old
• Oversee timesheets for student employees

Additional Comments Please mail your resume/application to the address below. Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,)
S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking transfer or reinstatement.
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@suny.edu

Address

Street SUNY Albany, UAB 300

1400 Washington Avenue

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingPlease mail your resume/application to the address below. Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,)
S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking transfer or reinstatement.
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222