Review Vacancy
Date Posted: 08/25/16
Applications Due: 09/02/16
Vacancy ID: 32616
Position Information
NY HELPNo
AgencyAttorney General, Office of the
TitleOffice Assistant 2 (Civil Recoveries Bureau)
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Civil Recoveries Bureau
Empire State Plaza
City Albany
StateNY
Zip Code12224
Job Specifics
Minimum Qualifications Reachable on the Civil Service eligible list for Office Assistant 2
OR
Permanent status as an Office Assistant 2
OR
Eligible for Section 70.1 transfer or reinstatement.
Duties Description This position is located in the File Room Unit.
DUTIES:
• Supervise File Room Unit staff, including preparing all necessary probation and performance evaluation reports.
• Prepare and maintain a Procedures Manual for the File Room Unit.
• Learn and be able to perform all of the various tasks of the Unit such as processing returned checks and Stipulation of Settlements.
• Monitor storage space including being familiar with HIPAA and FERPA privacy protection.
• Schedule and supervise the offsite archive project.
• Respond to Bureau inquiries with respect to file and document retrieval.
• Track all files that are requested and returned to archive.
• Assemble legal documents to be sent to the County Clerk’s Office.
• Maintain a solid working knowledge of Word, Access, PAM and SilverCAR.
• Operate office machines such as photocopiers, fax machines, adding machines, calculators, and computer printers, and perform simple maintenance tasks such as adding toner or paper.
• Maintain office supplies bi-weekly.
• Perform other duties as assigned.
Additional Comments Office Assistant 2 is a promotional title. You must be a current or former NYS employee who is eligible to transfer to the Office Assistant 2 title or who is "reachable" on the Office Assistant 2 Civil Service list.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Virginia Gordon
Telephone 518-776-2500
Fax 518-915-7754
Email Address Virginia.Gordon@ag.ny.gov
Address
Street NYS Office of the Attorney General
Human Resources Management Bureau, State Capitol
City Albany
State NY
Zip Code 12224
Notes on ApplyingPlease return cover letter and current resume to Virginia.Gordon@ag.ny.gov Email is the preferred method of submission. Please include Vacancy ID# in the subject line. Please be sure to indicate how you are eligible to transfer. Will accept faxes and mailed copies as well.
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