Review Vacancy
Date Posted: 09/12/16
Applications Due: 09/26/16
Vacancy ID: 32947
Position Information
NY HELPNo
AgencyMental Health, Office of
TitleSecretary 1, Manhattan Psychiatric Center, P16503
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 40
Workday
From 12 AM
To 11:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County New York
Street Address Manhattan Psychiatric Center
600 E. 125th Street/ Ward’s Island
City New York
StateNY
Zip Code10035
Job Specifics
Minimum Qualifications Open to New York State Employees:
Candidates must be reachable for appointment on the current Civil Service list for this title;
OR
be eligible to transfer via Section 70.1 of Civil Service Law by having at least one year of permanent service in a title approved for transfer by Civil Service within two salary grades of the Grade 11 level.
OR
Provisional Opportunity
In the event that there is no eligible list, candidates who meet the following promotion qualifications may be provisionally appointed:
One year of permanent competitive or 55b/55c service as a Keyboard Specialist 1, Keyboard Specialist 1 (Spanish Language), Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Law Department Document Specialist, Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Senior Data Entry Machine Operator, or Office Assistant 1 (Keyboarding), Office Assistant 1 (Keyboarding Spanish Language), Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding Spanish Language).
If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title, and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score you may not be retained.
Duties Description As a Secretary 1, you would perform tasks which fall into four broad categories: communication, coordination, organization, and records maintenance. Within these categories, you would perform a variety of tasks which enable managers and program staff to accomplish the mission of the agency. You would review incoming correspondence and draft responses where appropriate; review outgoing correspondence; research background information; transmit instructions to staff and conduct follow-up. You would handle telephone calls and visitors and respond to questions; coordinate and arrange meetings; establish office procedures; design, set up, and maintain office filing systems (including electronic); resolve day-to-day operational problems; coordinate information flow by acting as a liaison among key executives, staff, other employees, and the public; and operate equipment which requires the skilled use of a standard alpha-numeric keyboard to produce correspondence, reports, and other agency documents.
Additional Comments Background Investigation/Justice Center Review:
Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.
Additional Comments:
This position is eligible for the Downstate Adjustment of $3,026.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Human Resources
Telephone
Fax 646-672-6438
Email Address omh.sm.mapc.mapchr@omh.ny.gov
Address
Street Manhattan Psychiatric Center
600 E. 125th Street/ Ward’s Island
City New York
State NY
Zip Code 10035
Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your other application materials.
http://www.omh.ny.gov/omhweb/employment/docs/employment-application.pdf
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