Review Vacancy
Date Posted: 09/14/16
Applications Due: 09/28/16
Vacancy ID: 32989
Position Information
NY HELPNo
AgencyPeople With Developmental Disabilities, Office for
TitleOffice Assistant 2 (Keyboarding)
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Franklin
Street Address 2445 State Route 30
City Tupper Lake
StateNY
Zip Code12986
Job Specifics
Minimum Qualifications You must be a qualified employee of New York State and have had three months of permanent competitive service as follows: as a Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1 (Keyboarding), Office Assistant 1 Keyboarding (Chinese Language), or Office Assistant 1 Keyboarding (Spanish Language).
Duties Description Include, but not limited to:
• All clerical work assigned by Treatment Team Leader, Developmental Assistant 3, mid-levels (typing, filing, scheduling).
• Coordinates and maintains staffing schedules for the Treatment Team Leaders.
• Inventory and ordering of office supplies, equipment, etc.
• Prepare and review legal paper (Court Orders, 2PC, Court Notification, affidavits, CPL 730 and CPL 330 documents) for accuracy, timeliness and thoroughness.
• Have applicable knowledge of salient MH laws and ICF regulations to ensure documentation
• Compliance with these rules and regulations
• May supervise Keyboard Specialist 1.
• Assist Keyboard Specialist I with all aspects of their job when available.
• Minutes for clinical meetings.
• Maintains and audits petty cash.
• Extensive use of computers primarily for presentation, creating and maintaining spread sheets, and data base application, creating forms, correspondences, and word processing applications.
• Maintains missing person profiles, Policy and Procedure Manuals, and Operations Manual.
• Assist in preparation for IUR/IPR and DOH surveys, including all chart reviews.
• Maintains routine reports and responsibilities such as Monthly Reports, Incident Reports, Census, Meeting Notices, etc.
• Pick up mail, stamp in, sort and distribute to Team Leader, Team members and the
Individuals who live at RIT.
• Answer telephone for Team Leader and all team members. Take messages and page when necessary.
• TABS-Must have knowledge of Tracking and Billing System. Do changes for the Team when Keyboard Specialist 1 is not available.
• Responsible for ensuring paperwork is in order when a person is admitted or discharged. Prepare Mock Charts when individuals are transferred.
• All other duties as assigned.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Human Resources
Telephone 518-359-4150
Fax 518-359-4161
Email Address opwdd.sm.sunmount.jobs@opwdd.ny.gov
Address
Street 2445 State Route 30
City Tupper Lake
State NY
Zip Code 12986
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