Position Information

NY HELPNo

AgencyState University of New York - Admin.

TitleOffice Assistant 1 (Keyboarding)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $28865 to $34727 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address SUNY Plaza

353 Broadway

City Albany

StateNY

Zip Code12246

Job Specifics

Minimum Qualifications Qualifications: This is a contingent permanent position in the competitive jurisdictional classification. To be eligible for this position, candidates must be reachable for appointment on the current Civil Service eligible list for this title; or have permanent status as an Office Assistant 1 (Keyboarding), SG-6, and be eligible for lateral transfer; or be eligible for transfer under Civil Service Law; or be eligible for reinstatement pursuant to Civil Service Rule 5.4.

Duties Description The State University of New York System Administration, located in Albany, New York, is searching for an Office Assistant 1 (Keyboarding), SG-6, for the Office for Capital Facilities. The duties include, but are not limited to, the following:

•Intake of mail, copying as needed and distribution to staff
•Filing and electronic documentation of file system
•Scheduling of meetings
•Typing of correspondence, formal letters and other documents
•Proofread and correct work to produce accurate, clean, and complete copy
•Use software packages, such as standard word processing, spreadsheet, electronic mail, data base management, desktop publishing, and integrated software packages.
•Prepare travel approval, reservations, and reimbursement documentation for OCF staff
•Provide backup support to reception desk greeter when needed. This includes monitoring and tracking visitors, directing staff and visitors, and answering the telephone.

Requirements:
•Ability to deal with employees and the public in a professional and courteous manner
•Confidentiality in matters of personnel, budget, etc.
•Use of good judgment when dealing with new or challenging situations
•Ability to produce electronic documents, such as emails, letters, memos, reports, charts, and forms, accurately and timely
•Knowledge of standard vocabulary, spelling, grammar, and usage
•Ability to use Microsoft Office programs and ability to learn new program functions and capabilities

Additional Comments Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off state employees may be certified against this vacancy by the Department of Civil Service

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Jessie O'Brien

Telephone 518-320-1517

Fax 518-320-1565

Email Address jessie.obrien@suny.edu

Address

Street SUNY Plaza

City Albany

State NY

Zip Code 12246

 

Notes on ApplyingInterested candidates are invited to apply online at www.suny.edu/SUPEmployment or send a cover letter and resume to SUNY System Administration, SUNY Plaza, Office of Human Resources, Room N438, Albany, NY 12246. The application deadline is December 16, 2016.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.