Review Vacancy
Date Posted: 12/08/16
Applications Due: 01/12/17
Vacancy ID: 35119
Position Information
NY HELPNo
AgencyEnvironmental Facilities Corporation
TitleLean Program Coordinator
Occupational CategoryClerical, Secretarial, Office Aide
Salary GradeNS
Bargaining UnitNone listed
Salary RangeFrom $38000 to $50000 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Non-competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 5:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Empire State Plaza
Agency Building 4
City Albany
StateNY
Zip Code12224
Job Specifics
Minimum Qualifications Four years professional experience, associate’s degree required but bachelor’s degree preferred.
Preferred skills:
• Ability to manage multiple, concurrent work streams
• Self-starter and effective problem solver
• Proficiency in all Microsoft Office applications with the ability to quickly learn new applications
• Ability to operate in a demanding environment and handle challenging organizational issues
Duties Description Under the direction of the NYS Lean Director and Deputy Director, the Lean Program Coordinator provides executive assistant and program support functions on a program that is currently engaged with 38 NYS agencies. This person is first line of defense in maintaining a positive working relationship with all of the program partners, both internal and external to NYS government.
Duties include:
• Executive assistant functions
• Travel arrangements and expense reporting
• Scheduling of meetings with Governor’s Office personnel, agency executives and corporate partner executives
• Preparation of executive presentations and reports
• Independently managing activities required to support meetings, training and workshops including:
• Scheduling of resources
• Setting up meetings including notices, room reservation and set-up, and technology requirements
• Responding to email requests for information
• Maintaining the NYS Lean share point site or other databases or files to track Lean activities
• Assisting with the creation of materials and training presentations
• Interfacing with agency personnel to obtain Lean performance information
• Compiling and organizing data for Governor’s Office reports
• Developing administrative processes to enable the program to support agencies efficiently
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name NYS Lean
Telephone
Fax
Email Address NYSLean@sage.ny.gov
Address
Street Empire State Plaza
Agency Building 4
City Albany
State NY
Zip Code 12224
Notes on ApplyingInterested parties should submit a resume and letter of interest to NYSLean@sage.ny.gov with the subject: Resume Program Coordinator
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