Review Vacancy
Date Posted: 03/23/17
Applications Due: 05/08/17
Vacancy ID: 37805
Position Information
NY HELPNo
AgencyCriminal Justice Services, Division of
TitleSecretary 1 (Provisional appointment possible - see qualifications)
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37998 to $46573 Annually
Employment Type Full-Time
Appointment Type Provisional
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Alfred E. Smith State Office Building
80 South Swan Street
City Albany
StateNY
Zip Code12210
Job Specifics
Minimum Qualifications Permanent: Permanent service in this title, or one year of permanent competitive or 55 b/c service as a SG-9 or higher and otherwise eligible for transfer under Civil Service Law, or reachable on the Civil Service eligible list for this title.
Provisional: One year of permanent competitive or 55b/c service as an Office Assistant 1 (Keyboarding), Office Assistant 1 (Keyboarding Spanish Language), Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding Spanish Language), Law Department Document Specialist Trainee 1, Law Department Specialist Trainee 2, or Law Department Document Specialist.
Preferred Qualifications: Proficiency in Microsoft Word, Excel, Access and PowerPoint; ability to work well in a busy office environment; ability to multitask and deal with shifting priorities; capacity to deal with sensitive and graphic case information; and have excellent organizational, time management, and communication skills.
Duties Description The Secretary 1 provides administrative support to the Law Enforcement and Legal Services Unit for a staff of nine people. The incumbent is also responsible for assisting with the planning and coordination of the Motor Vehicle Theft and Insurance Fraud Prevention (MVTIFP) Board meetings.
The Secretary 1’s duties will include, but will not be limited to, preparing, formatting and finalizing contracts for submission to the Office of Financial Services; utilizing Grant Management System to upload documents and emails as needed; preparing award letters and emailing the letters to recipients; preparing, setting up and taking minutes at quarterly MVTIFP Board Meetings; and assisting members of the MVTIFP Board with travel arrangements and vouchers.
The Secretary 1 will also answer calls and direct them appropriately, assist with daily operations of the unit, serve as backup for other units within OPDF as needed; prepare and manage correspondence, memos, reports and other documents; file correspondence and general subject matter items appropriately; prepare letter merges using data systems and Word documents; submit and track purchase and travel requests for the unit; and use Microsoft Office, particularly Excel, to develop and maintain spreadsheets; edit contract packages and use PowerPoint.
Additional Comments Appointment is subject to Division of Budget waiver approval.
REASONABLE ACCOMMODATION: The Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sandra van Kampen, Director of Workforce Diversity and Equity Programs at (518) 485-7962.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Theresa Scrodanus
Telephone (518) 457-3875
Fax (518) 457-4000
Email Address DCJSJobs@dcjs.ny.gov
Address
Street Alfred E. Smith Building
80 South Swan St.
City Albany
State NY
Zip Code 12210
Notes on ApplyingPlease send a cover letter and resume to the email / address listed above. Please reference posting # 37805 in your email / cover letter.
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